Document Control and Training Coordinator

Location:

Naperville, IL

Our Engineering group is currently looking to add a detail-oriented Document Control and Training Coordinator to assist with the coordination and tracking of technical training assignments and upkeep of electronic records. You would be working in a technically focused, fast-paced environment. This is an ideal opportunity for someone who is organized, responsive and able to work independently. Kinectrics office is located just off I-88 and Route 59 in Naperville, IL.

The Document Control & Training Coordinator is an administrative support role that is responsible for the accurate maintenance of training records and ensuring employees are trained on the most current approved procedures and requirements. This role works closely with our Training Manager, Quality Manager, and Director of Engineering to support technical onboarding, ongoing training, and document control processes across the organization.

Document Control & Records Management:

• Maintain, organize, and archive controlled records in Docuclass (software) in accordance with approved procedures, retention schedules, and quality requirements.
• Receive, index, scan, upload, and route documents to appropriate repositories, ensuring accuracy, completeness, version control, and proper metadata assignment.
• Create and maintain electronic records and folders supporting personnel, project, training, and quality documentation.
• Perform routine checks of records to ensure completeness, traceability, and audit readiness.
• Support document retrieval requests for internal reviews, audits, and regulatory or client inquiries.
• Maintain confidentiality and integrity of sensitive and controlled information.

Training Coordination & Learning Management:

• Coordinate training activities and learning assignments for new and existing personnel.
• Interface with Training Lead, Quality Manager, Training Lead, and Director of Engineering to ensure required learning tracks are assigned and completed based on role requirements.
• Assign, track, and monitor training completion in Learner Web (Web based Learning Management Platform).
• Load and maintain internal and external procedures in Learner Web to ensure staff are trained on the most current approved versions.
• Coordinate updates to training assignments when procedures, standards, or work instructions are revised.
• Support onboarding and offboarding by ensuring training records and related documentation are complete and properly stored.
• Assist with responding to training-related audit or compliance inquiries.

General Support:

• Coordinate with internal stakeholders to resolve document or training record discrepancies.
• Provide administrative support related to document control and training activities.
• Other duties as assigned.

• 1–3 years of experience in an administrative support role.
• Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Clear, professional written and verbal communication skills.
• Collaborative, team-oriented approach with a customer-service mindset.
• Comfortable working in a dynamic environment where priorities may shift quickly.

This is a hybrid position, 2-3 days mandatory in-office in Naperville, IL.

At Kinectrics AES, Inc., we offer a competitive salary and a comprehensive benefits package designed to support your well-being and financial security.

• Comprehensive Benefits:
  Medical, dental, and vision insurance, life insurance, and generous paid time off (PTO).
• Retirement Savings: 401(k) plan with a 5% company match.
• Work-Life Balance:
  Flexible hybrid work schedule (work-from-home and office).
• Estimated compensation range $21-26/hr depending on experience level.

Join us and be part of a team committed to innovation, excellence, and professional growth!

Kinectrics is a leading provider of innovative life cycle management solutions for the global electricity industry. Kinectrics is known worldwide for the technical excellence of its employees, challenging work, opportunity for career growth, and flexible working conditions.

The salary range provided in this job posting is an estimate and may vary based on the candidate’s experience, qualifications, and skills. The final compensation package will be determined through the hiring process.

Kinectrics AES is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, gender, sexual orientation, gender identity, religion, national origin, age, disability, veteran status, or other protected classification.