Property and Facilities Coordinator

Are you a professional with a background in property management or facilities coordination? We are seeking a detail-oriented Facilities Coordinator to join our award-winning team in Oakville.

Recognized as a Great Place to Work® and ranked among Canada’s Best Workplaces, our organization values collaboration, excellence, and professional development.
This is an active, immediate opening for a candidate with a property/facility management designation (e.g., FMA) and working knowledge of CMMS platforms to help streamline our maintenance workflows and facility operations.

Position:
Facilities Coordinator

Type:
Permanent Role

Location:

Oakville, ON (5 days in-office)

Schedule:

Monday – Friday, 9:30 AM – 5:30 PM or 10:00 AM – 6:00 PM
Salary: $52,000 – $57,000 Annual + 5% AIP

To apply , please send your updated resume to  with the subject line "Facilities Coordinator / Oakville."

Advantages
Competitive Compensation:
Starting salary up to $57,000 based on experience plus a 5% performance bonus.
Career Growth:
Work within a division that encourages autonomy once trained
Dynamic Work Environment: A role that balances administrative financial tasks with hands-on physical facility coordination.
Stability: A permanent position with a leading national firm.
Through mentoring, innovative tools, and a variety of programs that engage and reward, we empower each employee to be great and drive results.
Comprehensive benefits that include Employee and Family Assistance Program (EFAP) and Wellness Essentials
Group retirement savings plan with company match
Paid holidays and generous paid time off
Paid volunteer opportunities and charitable donation matching
Employee recognition programs that include referral incentives
The opportunity to participate in our stock purchase plan

Responsibilities
How You’ll Contribute

In this dual-natured role, you will spend approximately 35% of your time on computer-based tasks (financials/tracking) and the remainder managing the physical needs of our office spaces.

Facility Operations:
Ensure effective operation and safety compliance of home office and regional facilities.

Vendor Management:
Guide and oversee contracted vendors for security, groundskeeping, and janitorial services.

Financial Coordination:
Process invoices, maintain financial documentation, issue purchase orders, and coordinate vendor quotes.

Office Logistics:
Coordinate office moves and event setups, including the physical movement of furniture and equipment.

Relationship Building:
Act as a key point of contact for internal staff, visitors, and external service providers

Qualifications

Experience:

Minimum 3 years of property management experience, including vendor oversight and financial responsibilities.

Education:

Post-secondary education is required. A property/facility management designation (e.g., FMA) is preferred.

Technical

Skills:

Proficiency in MS Office (Excel/Outlook) and familiarity with CMMS platforms.

Adaptability:
The ability to "switch in a second" and reprioritize tasks to meet immediate facility or customer needs.

Summary
Apply Today!

Recognized as a Great Place to Work® and ranked among Canada’s Best Workplaces, our organization values collaboration, excellence, and professional development.
This is an active, immediate opening for a candidate with a property/facility management designation (e.g., FMA) and working knowledge of CMMS platforms to help streamline our maintenance workflows and facility operations.

Position:
Facilities Coordinator

Type:
Permanent Role

Location:

Oakville, ON (5 days in-office)

Schedule:

Monday – Friday, 9:30 AM – 5:30 PM or 10:00 AM – 6:00 PM
Salary: $52,000 – $57,000 Annual + 5% AIP

To apply , please send your updated resume to  with the subject line "Facilities Coordinator / Oakville."

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our…