Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to join our team in Bronx, New York on a contract basis. In this role, you will play a central part in ensuring the smooth operation of a busy office environment, supporting up to 70 on-site employees and remote workers. The ideal candidate will have strong organizational skills, a meticulous demeanor, and the ability to communicate effectively in both English and Spanish.

Responsibilities:

- Coordinate and schedule lunches, including confirming and tracking deliveries.

- Manage conference room bookings and ensure rooms are properly prepared for meetings.

- Oversee visitor security by tracking arrivals and directing them to appropriate areas.

- Welcome and assist visitors by offering refreshments and guiding them to designated locations.

- Prepare Fed Ex shipping labels and organize outgoing packages.

- Sort and distribute incoming mail efficiently.

- Greet and support individuals in the reception area with a friendly and attentive approach.

- Provide assistance to hybrid employees who require office-related support.

- Ensure smooth communication and collaboration across the office environment. Requirements - Proficiency in both English and Spanish; ability to write in Spanish is a plus.

- Previous experience in administrative support, ideally within real estate or property management.

- Strong organizational and multitasking skills in a fast-paced environment.

- Ability to coordinate schedules and manage deliveries effectively.

- Experience with conference room management and visitor tracking.

- Familiarity with mail sorting and shipping processes.

- Excellent interpersonal skills and attention to detail.

- Availability to work Monday through Friday with potential overtime hours. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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