Administrative Assistant III - Pittsburgh, PA

Job Description

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The University of Pittsburgh, Ophthalmology department is searching for an Administrative Assistant III, This position will assist with personnel maintenance for the department, mail and shipment distribution, badging maintenance, along with other department projects. The full-time position will report to the Assistant Director Administrative Operations.

Associate degree required, with a minimum of 5 years work experience. Excellent communication skills needed, both verbal and written.

Great benefits offered

Job Summary
Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Essential Functions
Position Responsibilities

-Building and badging access
- Pitt personnel

-Department Package and Mail distribution

-Personnel records maintenance and reappointment, Graduate Student process and maintenance

-Perform administrative tasks for Administrative Operations, review of documents and procedures for clarity and proposes solutions to complex situations.

-Visitor process, documentation and maintenance

-Learn procedures to bring international hires into the department

-Help with various department projects (Inventory, Space, etc)

Physical Effort
This will be a position that has sitting at a desk and walking on a daily basis. Ability to pick up and carry approximately 20lbs is preferred.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular
Job Classification Staff.

Administrative Assistant III
Job Family Administrative Support
Job Sub-Family Clerical
Campus Pittsburgh

Minimum Education Level Required Associate's Degree
Minimum Years of Experience Required 5
Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule M- F 8:30am to 5:00pm
Work Arrangement Hybrid:
Combination of On-Campus and Remote work as determined by the department.
Hiring Range TBD Based Upon Qualifications
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume
Optional Documents Cover Letter