Hybrid Executive​/Personal Assistant

A prominent firm is looking for an Executive/Personal Assistant to assist 5-7 high caliber clients. The role will be hybrid: 4 days in person, 1 day remote with more opportunity for remote work after the first six months. The office space is in the process and will most likely be near Hollywood Hills, West Hollywood, or Culver City. The role requires a high level of confidentiality.

The research will be in both in treatment and preventative medicine and related areas.

About the Job:

¨ Serve as a dedicated EA/PA and health concierge to 5-7 assigned members

¨ Manage and coordinate all health and wellness needs, including

o Scheduling doctor appointments and medical procedures

o Communicating with medical offices and insurance providers

o Researching and sourcing the best health and wellness vendors (e.g., nutritionists, personal trainers, wellness practitioners, fitness studios, wearables, cutting-edge and experimental technologies, and perhaps even mold testing, water testing for members' homes, etc.)

o Conducting research, gathering options, and presenting pricing comparisons

¨ Collect and manage member information (including medical history) Use AI tools and models effectively

¨ Schedule medical and wellness appointments

¨ Collect and update medical and personal information

¨ Act on behalf of members to make inquiries, schedule services, and resolve issues

¨ Coordinate with members' existing Executive Assistants or Personal Assistants when applicable

¨ Use and learn cutting-edge proprietary software platforms, including AI to manage requests and data

¨ Participate in onboarding calls and relationship-building video meetings with members

¨ Document workflows, identify efficiencies, and contribute to developing best practices for the program

¨ Provide responsive communication during business hours, occasional after-hours responsiveness for urgent matters as needed

About You:

¨ 3-7 years of experience supporting a senior executive or high-profile individual

¨ BA/BS from a college or university

¨ Experience in fast-paced startup or high-growth environments; comfortable with role ambiguity

¨ Strong research skills with the ability to synthesize options clearly and quickly

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨ Willingness to help build something from the ground up and iterate as the pilot evolves

¨ Outstanding communication skills

¨ Able to maintain a high level of confidentiality

¨ Exceptionally organized, discreet, and detail-oriented

¨ High emotional intelligence, sound judgment, and a proactive mindset

Salary, Equity, Benefits, Paid Vacation