Senior Administrative Assistant Job Vancouver BC Canada,Administrative/Clerical

Remote role for candidates based in the Edmonton metropolitan area. Must be able to meet in person for training and company meetings.

We are partnered with an entrepreneurial lending and financial organization that offers a rare opportunity to work directly with founders, shape systems from the ground up, and grow alongside a fast moving small business. This role is fully remote for candidates based in the Edmonton area who can meet onsite when needed.

The Senior Administrative Assistant will support every area of the business and play a key role in improving operations, systems, marketing support, and bookkeeping. This position is best suited for someone who is self directed, organized, and comfortable working in an evolving environment where processes are still being built.

Senior Administrative Assistant Responsibilities:

Operations and Administration

Manage, document, and improve internal systems, workflows, and administrative processes

Coordinate projects, scheduling, and communication with internal and external stakeholders

Build and streamline administrative and operational infrastructure as the business grows

Provide flexible support for quick turnaround tasks during busy periods, only occasionally outside standard hours

Financial and Bookkeeping Support

Handle bookkeeping, banking tasks, invoicing, and financial tracking

Maintain accurate records and support ongoing financial organization

Marketing and Technology

Manage CRM tools such as SHAPE and other automation platforms

Support digital marketing and social media, including simple posts, content updates, or campaign coordination

Provide general tech support to optimize tools and systems for the team

The Successful Candidate Has:

More than 5 years of experience supporting an entrepreneur or running full scope office administration

Experience in private lending, mortgage, legal, or related financial services

Strong technical aptitude with CRM platforms such as Trello or SHAPE

Bookkeeping experience and confidence with financial tasks

Ability to work across many areas with accuracy, organization, and attention to detail

Strong communication skills and a high level of professionalism

Comfort working in a small business without rigid protocols, with initiative to problem solve independently

Must be located in the Edmonton area with a dedicated work from home setup

Ability to meet the executives in person when required

Compensation and Benefits:

Salary range of 60,000 to 75,000 depending on experience

Candidates with deeper experience or higher compensation expectations may be considered

Flexible work lifestyle with full remote work

Opportunity for growth within an entrepreneurial and evolving company

Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.


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