Judiciary Clerk

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.

Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $50,417.50 to $79,471.38 for Schedule A, and $50,417.50 to $71,144.74 for Schedule

B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 21, 2014, are considered Schedule

A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule

B.

The Judiciary offers a strong opportunity for growth.

The New Jersey Judiciary is seeking a well-organized, detailed, and customer service-oriented individual to join the Accounts Payable Unit in the Financial Services Division. Under the direction of the Administrative Supervisor of the Accounts Payable Unit, this candidate will review and verify purchase orders, invoices, and delivery receipts for legitimacy, accuracy, and completeness for the three-way match process. This candidate will be the point of contact for vendors and will be responsible for executing and releasing payments to vendors and other State agencies in accordance with agreed upon payment terms and established policies and procedures.

Note: Experience in using the New Jersey Comprehensive Financial System (NJCFS), the New Jersey State of the Art Requisition Technology (NJSTART), the Management Acquisition Control System Enhanced (MACSE), the Vehicle Control System (VCS), and Business Objects, and the EPP1/AP system would be helpful

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• Identifying, investigating, and resolving account, invoice, or billing discrepancies.
• Analyzing invoices and statements from vendors and reconciling to account balances.
• Generating monthly IMPAC gasoline expense reports from the VCS and Business Objects for statistical and financial comparisons; auditing and reviewing of expenses.
• Entering data into computerized accounting and purchasing systems (NJCFS, MACSE, & NJSTART).
• Corresponding with vendors and responding to inquiries related to payment status.
• Maintaining database tracking systems for payments and expenditures.
• Preparing and entering deposits into the General State Fund.
• Providing customer assistance and support to the organization’s internal and external clients.
• Preparing and processing Cellphone billing, credit card payments, out of fiscal year payments

Regular and predictable physical presence at the worksite is an essential function of this position.

Three years of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or…