Executive Assistant

It is crucial that high-preforming executive teams have a stabilizing partner. We’re seeking an Executive Assistant who brings strategic insight, operational excellence, and tenacity to a dynamic environment. This role is ideal for someone who anticipates needs, works efficiently, and is willing to learn as the organization evolves. If you excel at building structure, driving clarity, and supporting leaders in high-impact work, this position offers the opportunity to make a meaningful contribution at the highest levels of the organization.

The Executive Assistant serves as a strategic partner to the Chief Operating Officer, enabling the focus on forward-looking initiatives. This role blends organizational mastery with sound judgment, requiring someone who can navigate competing priorities with efficiency, discretion, and a proactive mindset. A willingness to learn and adapt is essential, as the environment is fast-paced and continually evolving.

For this position, we offer a hybrid work model of our Sioux Center, Iowa office that provides flexibility while maintaining strong collaboration and connection across the team. While certain responsibilities may require an on-site presence for meetings, events, or executive support needs, this role is designed to balance in-office engagement with remote work. Candidates who thrive in a flexible environment and can operate efficiently and independently will be well-suited to this structure.

• Executive & Strategic Support:
  Act as a trusted, strategic partner to executive leaders, ensuring day-to-day operations run smoothly and efficiently.
• Proactively manage complex calendars, prioritize meetings, and coordinate schedules across internal teams and external stakeholders.
• Prepare and refine correspondence, presentations, briefing materials, and reports with accuracy and professionalism.
• Track priorities, goals, and deliverables to ensure alignment with strategic initiatives.
• Anticipate needs, streamline workflows, and create space for executives to focus on high-level decision-making.
• Handle sensitive and confidential information with sound judgment and discretion.
• Bring tenacity and follow-through to ensure commitments are met and work moves forward.

• Coordinate internal and external meetings, including 1:1s, leadership sessions, and board meetings.
• Prepare agendas, materials, and summaries; attend meetings to capture notes, action items, and follow-ups.
• Ensure timely execution of meeting outcomes and deliverables with efficiency and accountability.

• Arrange occasional domestic and international travel, including flights, accommodations, and itineraries.
• Support logistics for executive offsites and select team events.
• Communication & Correspondence:
  Facilitate efficient communication between executives, staff, and external partners.
• Route incoming communications with professionalism and confidentiality.
• Coordinate content and updates with global teams and communication leads.

• Assist in compiling regular reports (e.g., Achieve It, 5-15s) and executive dashboards.
• Partner with leadership on ad-hoc projects that enhance organizational effectiveness.
• Apply tenacity and a willingness to learn when tackling new tools, systems, or reporting processes.

• 3+ years of experience supporting senior executives in a fast-paced, global environment OR equivalent experience in project management or working in a cross-functional environment.
• Exceptional organizational and time management skills with meticulous attention to detail.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong written and verbal communication skills.
• A proactive, resourceful problem-solver who anticipates needs, works efficiently, and demonstrates tenacity in seeing tasks through.
• Must demonstrate strong technological proficiency, including the ability to quickly learn, navigate, and apply new digital tools, systems, and software.

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