Senior Administrative Clerk​/Administrative Secretary II

Senior Administrative Clerk/Administrative Secretary II

EBMUD

Posted Feb 23, 2026

Full-time

Negotiable

Advanced (5-10 yrs)

Application materials can only be accepted online beginning at 8:00 am on Wednesday, February 25, 2026. Only the first 200 applications will be accepted by the Recruitment Division online at  during the filing period.

Senior Administrative Clerks assume independent and advanced administrative responsibilities and may provide lead direction for subordinate clerical assistants, while Administrative Secretary II’s perform difficult and complex secretarial and administrative duties for division managers, section leaders, and professional staff. The incumbents in both positions exercise a wide latitude of independent judgment to support the administration and maintenance of significant office systems and procedures.

Work responsibilities require advanced skills in writing and numerical calculations and the use of a PC and Microsoft software. Flexible/hybrid work from home schedule may be available for some positions in this job classification. Typical duties for both positions include:

• Providing authoritative information, requiring the use of judgment and knowledge and interpretation of applicable rules, policies, and guidelines.
• Providing lead direction to one or more clerical assistants, including scheduling, assigning, and reviewing the work.
• Researching, assembling, and summarizing information from a variety of sources for use by managers in reports, budget preparation, correspondence, meetings, and presentations and completion of forms.
• Organizing, processing, and maintaining paper files and online document management systems including construction files (e.g., RFIs, submittals, change orders, etc.).
• Working effectively with a variety of East Bay Municipal Utility District (EBMUD) staff including field staff, technicians, engineers, inspectors, and office personnel.
• Keying, checking, and proofreading a variety of materials including Board documents, reports, letters, memos, forms, and similar materials from rough drafts, plain or corrected copy or verbal instructions.
• Inputting and retrieving data from computers, compiling, and generating a variety of reports and documents in support of assigned functions.
• Organizing own work, setting priorities, meeting critical deadlines, and coordinating multiple activities with other EBMUD units to ensure timely completion.
• Checking written materials for completion, grammatical, clerical, and arithmetic accuracy and for compliance with established standards and procedures, making corrections as required.
• Performing a variety of general clerical duties such as processing electronic timesheets and payroll reports, preparing purchase orders, expense reports, periodic reports of activities and other documents and reports as necessary.
• Every employee adds value to the EBMUD team as they are committed to responsible stewardship of our resources. The employee standard is to act with integrity, treat others with respect, and value a teamwork culture while fulfilling EBMUD's mission to provide reliable, high‑quality water and wastewater services at fair rates.
• The most competitive candidates for positions in certain work groups will have some of the following specialized skills and experience:
  Experience with or ability to quickly learn specialized software programs and applications specific to the work unit, including web‑based and web‑related applications;
  Experience with or the ability to quickly learn to read and interpret engineering drawings, maps, and related documents;
  Experience with or the ability to quickly learn fundamentals of finance and budget tracking, including calculations and reconciling financial documents;
  Knowledge of and experience with various technical documents, including engineering and construction documents for advertisement and bidding;
  Ability to work and interact effectively with members of outside agencies as well as the general public;
  Ability to quickly learn and apply complex policies, procedures, and regulations.

The initial monthly salary for both Senior Administrative Clerk and Administrative Secretary II is $7,646 per…