Administrative Assistant - Lateral Attorney Intake

Womble Bond Dickinson (US) LLP is seeking a highly skilled and motivated Lateral Attorney Intake Administrative Assistant to join the General Counsel’s Office. This can be a remote position. This position supports members of the General Counsel’s Office who focus on pre‑onboarding and onboarding of lateral attorneys and groups. This is a dynamic team that requires a proactive professional who can work independently, maintain strict confidentiality, and manage multiple and sometimes shifting priorities in a fast‑paced environment.

The ideal candidate will demonstrate exceptional attention to detail, professionalism, and a commitment to delivering superior service.

• Draft, proofread, and format documents and email communications with precision and professionalism.
• Maintain key dates related to lateral candidates.
• Provide daily administrative support to lateral attorneys during pre‑onboarding and onboarding stages.
• Assist with accurate details related to new client matters and files, including receipt of waivers, engagement letters and file transfer authorizations.
• Organize and maintain electronic and paper files using Net Documents.
• Foster positive working relationships with clients, attorneys, and staff.
• Conduct research as requested by attorneys or paralegals.
• Respond professionally to inquiries from clients, attorneys, and internal teams.
• Maintain strict confidentiality and demonstrate discretion in all matters.
• Provide backup support to other team members as needed.
• Contribute to a collaborative and supportive team environment.
• Provide guidance and organized instructions to legal assistants assisting with lateral onboarding.

• Works well independently within a team structure.
• Organized and detail‑oriented.
• Experience with conflicts of interest and waivers a plus.
• Professional and high level of comfort and command when speaking with all levels of WBD personnel.
• Respectful pro‑active communications with laterals and lateral’s prior employer.
• Diligent follow‑up on pending tasks.
• Understand and manage logistics.

• High School Diploma or GED required; associate or bachelor’s degree preferred.
• Minimum of 5+ years of experience as a legal / administrative assistant or entry‑level paralegal.
• Proven ability to work independently and exercise sound judgment.
• Strong organizational and time‑management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills, including grammar and proofreading.
• Intermediate to advanced skills in Microsoft Office Suite; advanced Excel and Word skills preferred.
• Experience with SharePoint and inTapp (ideal, but not required).
• Experience with electronic databases and document management systems.
• Familiarity with Net Documents or similar document management systems.