County Counsel Executive Administrative Assistant

Overview

San Bernardino County Office of County Counsel is seeking a skilled Executive Administrative Assistant to join the Litigation Unit. The position will perform a variety of legal assistant duties, providing litigation and administrative support services to attorneys and paralegals. The incumbent will prepare and file legal documents such as pleadings, briefs, and motions in State and Federal courts; ensure compliance with court rules, regulations, and proceedings;

draft, proofread, and format legal documents and correspondence; maintain case files; coordinate and schedule mediations, depositions and other meetings; communicate with clients, court personnel, and case-related contacts; track and maintain litigation calendars and deadlines; make travel arrangements; and perform other general office duties.

Official County

Title:

Executive Administrative Assistant I

Benefits include 14 paid holidays, generous vacation and sick time, and salary increases. Employees are eligible for merit‑based step increases within the salary range, up to the maximum step, as outlined in the Exempt Employee Ordinance. San Bernardino County Counsel employees may be eligible for student loan forgiveness through the Public Service Loan Forgiveness program. Employees may also be eligible for the County's Tuition Loan Repayment Program.

Executive Administrative Assistants may have the opportunity to work a flexible schedule after six months of employment, which may include a 9/80 schedule and/or partial remote work option.

The incumbent will prepare and file legal documents such as pleadings, briefs, and motions; ensure compliance with court rules; draft and proofread documents; maintain case files; coordinate and schedule mediations, depositions, and meetings; communicate with clients and court personnel; track litigation calendars and deadlines; make travel arrangements; and perform other general office duties.

• Minimum two (2) years of recent full‑time experience as an administrative assistant, providing support to professional or administrative staff. Duties must have included calendaring, scheduling meetings, drafting correspondence, and maintaining files and records.
• At least one (1) year of this experience must involve preparing and processing federal and/or state court legal documents under an attorney’s supervision in a law firm setting.
• Experience must be within the past five (5) years.

NOTE: Duties must be clearly described in the work history section to be considered. General clerical experience, internships, and clerkships are not considered qualifying work experience. Qualifying experience is typically equivalent to the San Bernardino County Administrative Assistant classification and above.

The ideal candidate will have experience supporting attorneys in a legal office, preparing and processing confidential records and legal documents such as pleadings, briefs, and motions. The candidate should also be skilled in managing multiple calendars and assignments from multiple attorneys while working in a fast‑paced environment. Candidates with experience supporting civil litigation attorneys as a legal assistant are highly desired.

• Pre‑Employment Process:
  Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening.
• Visa Sponsorship:
  San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.
• Work Environment:
  Incumbents must operate with a high level of confidentiality and discretion when performing job duties.

To be considered for this opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm, Friday, March 13, 2026. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. A competitive evaluation of qualifications will be based on a review of the application and supplemental questionnaire. All communications regarding the…