Executive Assistant

Executive Assistant (Operations-Focused)

Company: Real Property Solvers LLC

Location: Remote (U.S.

-Based – Eastern Time Zone Ideal)

Reports To: Sergio Ortega, Owner

Schedule: Part-Time (15–20 hours/week to start)

Compensation: $18–25/hr (1099 Contractor)

About The Company

Real Property Solvers is a fast-growing real estate investment company based in Florida. We specialize in wholesale transactions, buy-and-hold properties, and building scalable systems that drive consistent deal flow. We are in a growth phase and building stronger operational structure — KPIs, CRM organization, SOPs, and accountability systems — so the Owner can focus on acquisitions, partnerships, and scaling. This role is critical to that next stage of growth.

The Role

This is not a basic administrative assistant role. This is an Operations-Focused Executive Assistant position designed to bring structure, clarity, and accountability to a fast-moving real estate business. You will serve as the operational backbone behind the CEO — ensuring KPIs are updated, CRM is clean, meetings are organized, follow-ups happen, and nothing falls through the cracks. If you love structure, organization, tracking metrics, and keeping leaders accountable — this role is for you.

If you prefer highly repetitive tasks with minimal change, this is not the right fit.

What Youll Be Responsible For

• Executive Support:
  Manage CEO calendar (seller calls, investor meetings, internal team meetings)
• Maintain inbox organization with 24-hour response standard
• Prioritize communications and flag urgent matters
• Prepare weekly meeting agendas and distribute follow-up notes
• Coordinate weekly team meetings and accountability check-ins

KPI & Metrics Oversight (High Priority)

• Maintain and update weekly KPI scorecards (Lead Manager, Acquisitions, Dispositions)
• Track metrics inside CRM (REsimpli or similar)
• Update expenses and operational data inside CRM
• Identify inconsistencies or missing metrics proactively
• Ensure weekly reporting cadence is consistent and on time

You must be comfortable working in spreadsheets and tracking numbers.

CRM & Process Management

• Maintain CRM cleanliness and pipeline integrity
• Ensure leads and contracts are properly tracked
• Assist in building and updating SOPs
• Help improve workflows and documentation
• Organize digital files and contracts

Transaction & Property Support

• Coordinate communication between title companies, buyers, and sellers when needed
• Assist with turning on utilities for property turnovers
• Monitor tenant-related communications and route appropriately
• Support light transaction coordination tasks when necessary

Accountability & Follow-Through

• Track delegated tasks and ensure completion
• Follow up with team members on outstanding items
• Help enforce operational consistency across the company

What Success Looks Like

• KPI dashboard updated weekly without reminders
• CRM always clean and current
• Inbox remains organized with no backlog
• 100% of meetings have agendas and follow-up notes
• No missed appointments or scheduling conflicts
• Reporting delivered on time
• SOP library grows consistently
• CEO has mental clarity because details are handled

Who This Role Is For

You are likely a great fit if you:

• Love organization and structure
• Are detail-oriented and systems-minded
• Take pride in keeping operations smooth
• Are comfortable tracking numbers and metrics
• Enjoy holding leaders accountable
• Communicate clearly and professionally
• Thrive in a fast-paced environment
• Are proactive and self-directed

Who This Role Is NOT For

• Someone who wants to run the company
• Someone who dislikes detail work
• Someone who avoids follow-up
• Someone uncomfortable working with KPIs and spreadsheets
• Someone who needs heavy micromanagement

Requirements

• Prior experience supporting an executive or business owner
• Strong written and verbal communication skills
• High attention to detail
• Experience working in CRMs (real estate CRM preferred)
• Comfortable with spreadsheets and KPI tracking
• Strong follow-up skills
• Ability to handle confidential information
• Reliable internet and professional remote work setup

Preferred (Not Required)

• Real estate investing experience (wholesale, buy-and-hold, creative finance)
• Experience working with remote teams
• Familiarity with KPI scorecards
• Process documentation experience
• Experience with REsimpli or similar CRM

Growth Opportunity

This role begins part-time but may expand as the company grows. We are looking for a long-term team member who wants to grow alongside a scaling real estate investment company.