Administrative Officer

THE POSITION

Do you want meaningful work supporting programs that have a positive impact on the lives of others? The Department of Health, Division of Bureau Operations is seeking an Administrative Officer 1 to play a pivotal role in the strategic financial stewardship of vital public health initiatives. In this position, you will ensure the fiscal integrity of programs that support women, children, and families throughout the Commonwealth.

We are seeking a detail‑oriented professional with a knack for complex financial analysis who is ready to provide the high‑level oversight and budgetary coordination necessary to drive our mission forward. Do not miss out on this excellent opportunity—apply today!

As an Administrative Officer 1, you will manage and coordinate shared fiscal resources, including the Maternal and Child Health (MCH) Services Block Grant and Family Health Special Projects. You will provide primary fiscal oversight for the Division of Bureau Operations and the Division of Newborn Screening and Genetics, while offering backup support for all other divisions within the bureau. Key duties include preparing monitoring reports and coordinating the federal budget for the Title V MCH Services Block Grant by reconciling Business Warehouse Analyzer reports to complete annual fiscal files and budget forms.

In this role, you will be responsible for Title V Block Grant closing procedures, including identifying commitments for liquidation and adjusting expenditures to ensure full funding utilization. You will continuously monitor shared funding levels to guarantee that each division maintains the necessary resources for its workflows and perform monthly grant analyses to provide expenditure status and recommendations. Furthermore, you will conduct specialized fiscal analysis to generate reports for the department or Legislature.

Interested in learning more? Additional details regarding this position can be found in the position description.

• Full‑time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:30 PM, Monday – Friday, with a 60‑minute lunch
• Telework:
  You may have the opportunity to work from home (telework) part‑time up to 3 days per week. In order to telework, you must have a securely configured high‑speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.
  
  Additional details may be provided during the interview.
• Salary:
  In some cases, the starting salary may be non‑negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

• Two years of experience in varied office management or staff work; and bachelor’s degree; or
• Any equivalent combination of experience and training.

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

• Pennsylvania law (51 Pa. C.S. § 7103) provides employment preference for…