Administrative Assistant III, Finance

Overview

Get started on your future at CWI, and join us in empowering lives and our community.

Support High-Impact Operations as an Administrative Specialist in the Business Office at CWI!

Are you an organized, detail‑oriented professional who thrives in a dynamic environment? The College of Western Idaho (CWI) is seeking an Administrative Specialist to provide high‑level administrative, technical, and operational support within the Business Office—ensuring smooth processes, excellent service, and efficient coordination across the department.

Why Join CWI?

At CWI, you’ll be part of a mission-driven institution where your work directly supports students, faculty, and staff. This role is ideal for someone who enjoys solving problems, improving processes, and managing multiple priorities while working with diverse campus partners.

CWI offers one of the most affordable and comprehensive benefits packages in higher education, including:

• 11%+ employer retirement contributions
• Generous personal leave

Key Responsibilities

• Make complex travel and event arrangements, including approvals, airfare, lodging, rentals, and conference registrations
• Respond to inquiries related to purchasing policies, travel, and event processes
• Perform specialized recordkeeping and data collection for internal and external reporting
• Complete accurate and timely data entry to support Business Office functions

• Compose, edit, and prepare technical and administrative correspondence and reports
• Provide accurate information by phone, in person, and via email
• Interact professionally with executives, campus organizations, external agencies, and the public

• Adapt or modify office processes to support new procedures and improve efficiency
• Monitor expenditures related to assigned responsibilities
• Coordinate office functions, special projects, and workflow management

• Recruit, train, and lead student employees
• Train others on office procedures, processes, equipment, and software

• Three years of experience in a similar administrative role
• Strong interpersonal skills with a positive, collaborative, flexible attitude
• Proven ability to work independently while managing multiple priorities in a complex office setting
• Excellent problem-solving skills and the ability to organize and complete detailed tasks
• High reliability and professional communication skills (written and verbal)
• Ability to type at least 50 WPM
• Ability to write clear instructions, reports, and business correspondence
• Confidence presenting information one‑on‑one or in group settings
• Comprehensive knowledge of office support functions: provide comprehensive office support, including word processing, filing and document management, drafting business documents, and handling data gathering and compilation
• Deliver excellent reception and customer service while managing communication, inquiries, and support needs across multiple stakeholders
• Manage and prioritize workloads across multiple projects with strong technical proficiency in database systems, presentation tools, and the Microsoft Office Suite

• Please submit a cover letter along with your application.

Most positions at CWI are in-person and based on campus. Some roles may allow up to two remote workdays per week; eligibility for remote work is determined on a case‑by‑case basis at the hiring manager’s discretion. All candidates must reside within, or be willing to relocate to, a reasonable commuting distance from CWI. Employment visa sponsorship is not available for this position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, gender identity, sexual orientation, or any other legally protected status.

We invite and welcome all applicants and look forward to receiving your application. If you meet the requirements and are motivated to contribute to a mission-driven campus, consider applying to join CWI.