Coordinator of Institutional Advancement

Haverford College invites applications for our full-time (37.5 hours per week), exempt, benefits-eligible Coordinator of Institutional Advancement opportunity.

The College offers a comprehensive benefits program that includes possible work-from-home opportunities, automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year's Day), affordable medical plans, Health Savings Account contribution of $700 for individuals and $1400 for families (no match required, available to employees enrolled in the High Deductible Health Plan), and a beautiful arboretum campus with walking trail and easy public transportation access.

Please visit the Benefits page (https://(Use the "Apply for this Job" box below).) for more information.

This position will be eligible for a hybrid work schedule, pursuant to the College's Work Location Policy.

The next decade will be a time of significant transformation and growth as Haverford approaches the 200th anniversary of its founding in 1833. This is an exciting time to join Haverford's Institutional Advancement (IA) team – a team whose work helps to strengthen the unique learning experience at the core of the College's mission. With a people-first, data-driven approach to philanthropy, the IA team builds and stewards relationships with the College's deep constituency base.

Focused on the future, the IA team is expanding its impact by leading a comprehensive, multi-faceted campaign aligned with Haverford's strategic plan, Haverford 2030. As the campaign ramps up, the team is looking for enthusiastic and dedicated philanthropy professionals who want to innovate and usher Haverford College into a new era.

Built upon a Quaker foundation of hands-on, values-based learning, Haverford fosters a transformative, inclusive community of inquisitive students, exceptional faculty, and dedicated staff who are wholly invested in the institution. Haverford instills in its students self-directed leadership and active engagement within the College and beyond, leading to an alumni constituency, including parents, families, friends, and more, who believe deeply in the College's mission and are committed to Haverford's long-term success and sustainability in an ever-changing landscape.

The Coordinator of Institutional Advancement is a cross-functional role that provides crucial administrative, project, and communications support to the Alumni and Constituent Engagement team and the Gift Planning team. The coordinator supports the planning and execution of alumni, family, and donor engagement initiatives while also providing operational and stewardship support for gift planning activities, including but not limited to estate administration.

This individual works closely with advancement colleagues to support events, communications, donor stewardship, and database management, while contributing to a positive and effective constituent experience across the lifecycle.

• Operations and Systems Support
  • Ensure accurate and timely entry of constituent interactions, event participation, and other activities into the College's CRM system (Raiser's Edge)
  • Support data integrity and reporting by generating queries, preparing lists, and assisting with documentation and records management
  • Assist with the preparation of communications, correspondence and internal reports for meetings and donor interactions
  • Collaborate with other Coordinators on office needs, processes, and workflow improvements
  • Provide administrative support to departments including but not limited to scheduling, meeting preparation, travel coordination, expense reconciliation, and inventory management
• Gift Planning Support
  • Support the development, production, and distribution of gift planning marketing and stewardship materials, including mailings and digital communications
  • Track and coordinate responses to gift planning outreach and ensure timely follow-up with donors and prospects
  • Assist with stewardship of gift planning donors and provide accurate information related to bequests and life income gifts
  • Support reporting and coordination with external financial agents and fiduciaries, as appropriate
• Alumni and Constituent Engagement
  • Support the planning and execution of alumni, family, volunteer, and constituent engagement programs and events (on- and off-campus; in-person and virtual), including logistics, communications, and follow-up
  • In partnership with the Director of Volunteer Leadership Strategy, support the planning and implementation of the Alumni Association Executive Committee (AAEC) meetings and other volunteer leadership board meetings
  • Serve as a primary point of contact for incoming alumni, family, and constituent inquiries, responding directly or coordinating responses with appropriate…