Meetings and Administrative Coordinator

Title: Meetings and Administrative Coordinator

Location:
Kansas City Metro/Hybrid

Salary: $25.82/hr. ($53,705K annually)

About PSI

We are PSI Services. We power world leading tests delivered with trusted science and the very best test taker experience. PSI supports test‑takers on their journey to pursuing dreams and gaining certifications that are important to them. They believe that their dreams are worth working for; that their dreams are worth the effort. And we believe that too. This is our core purpose, to empower people to achieve their dreams.

We do this by being the best provider of workforce solutions, which foster both technology and science to deliver the best solutions for our test‑takers.

We are searching for top talent to join our PSI team and help grow our products and services. We have a creative, supportive and inclusive culture where we empower people in their careers to be their authentic self and make the most of their great talent.

At PSI, we are committed to helping people meet their potential and we believe that promoting diversity, equity and inclusion is critical to our success. That’s why you’ll find these ideals are intrinsic to our company culture and applied throughout the employee lifecycle.

Learn more about what we do at:

About the Role

The Meetings and Administrative Coordinator will support the Content Science Teams and the Olathe Facility. The Content Science Teams consist of four departments:
Assessment Services, Licensure, Statistical Reporting & Analytics, and Content Management. The role will provide administrative support and coordinate meeting planning for internal and external in‑person meetings. This position is based in our Olathe, KS office and reports to the Meetings & Administrative Manager.

This is a full‑time permanent role, with flexible hours around core office availability Monday to Friday. The role is expected to be based at the Olathe office in Kansas for 3 days per week minimum, with remote working available 2 days per week.

• Recruit Subject Matter Experts (SME) to attend Examination Review Committee (ERC) meetings.
• Coordinate and track SME meeting participation and requests.
• Process and track SME reimbursements.
• Submit Request for Proposals (RFPs), booking, and confirming hotel and flight reservations.
• Distribute Post‑ERC surveys.
• Prepare Accounts Payable forms.
• Provide routine administrative support, including:
  • Data entry
  • Proofreading of reports
  • Maintaining office supplies
  • Printing and filing, etc.
• Coordinate and prepare meeting room(s) set‑up and post‑meeting clean up in the Olathe, KS office for client meetings, internal department meetings, internal trainings, etc.
• Maintain digital and paper records and file systems (e.g., SharePoint Sites, file cabinets).
• Process and distribute incoming communications (e.g., mail, email, phone, fax) in a timely manner and respond to routine requests that do not require the manager’s attention.
• Coordinate and maintain reference book libraries and projectors.
• Coordinate and ship meeting materials (e.g., reference books, projectors).
• Project scheduling and planning (e.g., Jira).

• High school diploma or equivalent required; associate degree in office administration or related field preferred.
• Experience in meeting planning and/or Certified Meeting Professional certification.
• Office administrative support experience strongly preferred.
• Proficiency in suite of Microsoft Office products.
• Strong proofreading, English grammar, and editing skills.
• Ability to accurately type a minimum of 50 words per minute.
• Ability to exercise discretion and integrity with company information.
• Ability to lift up to 30 lbs.

• 401k/Pension/Retirement Plan – with country‑specific employer %
• Enhanced PTO/Annual Leave
• Medical insurance – country specific
• Dental, Vision, Life and Short‑Term Disability for US
• Flexible Spending Accounts – for the US
• Medical Cashback plan covering vision, dental and income protection for UK
• Employee Assistance Programme
• Commitment and understanding of work/life balance
• Dedicated DE&I group that drives core people initiatives
• A culture of embracing wellness, including regular global initiatives
• Access to supportive and professional mechanisms to help you plan for your future
• Volunteer Day and a culture of giving back to our community and industry through volunteering opportunities

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.