Accounting & Administrative Specialist

Overview

Neighbor Works Montana empowers communities by providing education and financing to ensure every Montanan has the opportunity to thrive in a home. Through a network of HUD-approved counseling agencies, the organization offers housing education and counseling services statewide. Neighbor Works Montana delivers tailored lending products, including homebuyer assistance and funding for affordable housing developments. They also support residents in purchasing and managing their mobile home parks through their Resident Owned Community program.

The organization is funded by various partners, including the Montana Board of Housing, HUD, Fannie Mae, and Neighbor Works America.

This is a full-time role for an Accounting & Administrative Specialist located in the Great Falls area (hybrid working may be possible). The role involves accounting tasks such as managing accounts payable and receivable, reconciling accounts, preparing financial reports, and assisting with budgeting. Administrative responsibilities include maintaining records, preparing documentation, supporting internal processes, and assisting in office management tasks. The Accounting & Administrative Specialist will collaborate with team members to ensure smooth daily operations and compliance with regulations.

Job Title:

Accounting & Administrative Specialist

Position Status:

Regular Full-time Permanent

FLSA Status:

Non-exempt

Work Schedule:

40 hours;
Monday-Friday; 8am – 5pm

Grade: 8

Wage: $22 – $26 per hour

BA/BS in accounting, business, finance, or equivalent professional experience in a related field.

Applicant must have a minimum of two years’ experience in position with related duties. Position must be able to communicate effectively, both orally and in writing, and effectively organize and manage time. Extensive experience in Microsoft Office Suites and familiarity with accounting software and online banking preferred. Must be able to establish and maintain effective working relationships with co-workers, supervisors, contractors, and vendors.

ACCOUNTS PAYABLE / RECEIVABLE

• Review, code, and process accounts payable
• Maintain records and vendor files
• Process outgoing wires in a timely manner
• Audit employee expenses for compliance with company policy
• Process and monitor company credit cards including collection and review of staff receipts
• Complete accounts receivable invoicing, monitoring, and collections
• Respond to inquiries from vendors and co-workers

HUMAN RESOURCES – HIRING & ONBOARDING

• Support the recruitment process for new employees including working with managers on collecting applications, screening applicants, coordinating, and assisting with interviews, performing background and reference checks, and communicating with applicants as to their application status
• Complete the intake and general orientation process for new hires including preparing and supporting employees to complete all required documents
• Review employee handbook, policies and benefits with new hire and address any questions
• File all paperwork with necessary agencies and vendors, and internally

ADMINISTRATION

• Support administrative needs for Great Falls and remote offices as directed including activities such as processing mail, addressing maintenance needs and maintaining general office procedures.