Project Coordinator

Position Overview

The Project Coordinator position provides support to the Engineering team on a variety of administrative and project coordination duties. Positions in this class perform highly complex and diverse specialized support activities.

This position assists with budget and contract administration, coordinates processing of invoices, and provides project administration. The incumbent will also assist with drafting and preparation of City Council agenda items and is responsible for coordinating, scheduling, and supporting bid openings.

• Functions as a support member to the department and works with colleagues to plan and perform administrative projects and daily activities.
• Coordinates and performs administrative duties to support department functions; serves as a resource on City and department standard operating procedures.
• Coordinates and performs department customer service and communications duties, including public outreach activities.
• Assists with contract administration.
• Oversees development and maintenance of department web pages, in coordination with project managers and department leaders.
• Coordinates department-related public records requests, communicating with the City Clerk regarding research and response as needed.
• Provides backup assistance to other staff members as needed.
• Driving to and from various off‑site meetings.
• Regular and reliable attendance is required to perform the duties of this position and support departmental operations.
• Employees are expected to follow all applicable workplace safety rules and practices in accordance with Washington State Department of Labor & Industries (L&I) guidelines. This includes maintaining a safe and ergonomically appropriate workstation in both office and remote work environments and promptly reporting safety concerns or hazards.
• All employees may be required to perform emergency response duties in the event of a local emergency or disaster and are required to participate as part of the City’s emergency operations.
• All employees share responsibility for maintaining a workplace culture that promotes respect, dignity, and professionalism toward colleagues, community members, and the residents we serve.
• Perform other duties as assigned.

• Knowledge of general municipal government policies, procedures, terminology and related regulations.
• Knowledge of professional standards for business correspondence, writing, spelling and grammar.
• Knowledge of state records retention requirements for local governments.
• Knowledge of principles and practices of efficient office management.
• Knowledge of modern office procedures, methods and equipment, including computers.
• Knowledge of applicable computer software applications.
• Knowledge and skill in principles of business communication, research techniques and report preparation.
• Knowledge and skill in basic mathematical principles.
• Knowledge of city organization, operations, policies and procedures.
• Ability to effectively plan, coordinate and complete department staff support functions on time, and to maintain multi‑task priorities during frequent interruptions.
• Ability to coordinate and complete specialized departmental staff duties requiring understanding of City practices as well as department practices and procedures. This applies to financial matters as well as compliance with federal, State, City and other regulations.
• Ability to problem solve departmental customer service matters that require clarifying requests, performing research and problem solving on behalf of the department management team, providing responses to enquiries and maintaining response logs, records, and documentation.
• Ability to tactfully and courteously deal with the general public and others seeking information about City services and activities.
• Ability to demonstrate adaptability. Ability to deal with frequent change, delays, or unexpected events.
• Ability to support and model the identified vision, values and behaviors of the organization.
• Ability to establish and maintain effective working relationships.
• Ability to use initiative and independent judgment within established procedural…