Office Assistant SY

Job Summary

The Office Assistant supports the Business/Office Manager in overall office operations at the school. This individual works closely with all levels within the school, the Home Office, students, parents, and external vendors.

• Provide administrative support for the Business/Office Manager and Principal, including screening visitors and telephone calls, managing correspondence, coordinating calendars, scheduling meetings, ordering supplies, and facilitating communications.
• Process documents and materials such as student transfers, cumulative records, schedules, reports, and newsletters.
• Maintain student records, ensuring completeness, accuracy, and proper organization.
• Support student registration, enrollment, and attendance reporting; assist parents with applications and emphasize the importance of regular attendance.
• Maintain accurate attendance and attendance reporting for district and state reporting, truancy compliance, and alternative programs.
• Assist with testing administration and record‑keeping.
• Manage confidential information appropriately.
• Assist with free/reduced lunch program reporting.
• Administer first aid and medication to students, meeting required training.
• Collect and process payments for events such as lunch deposits and fundraisers under Aspire policy.
• Support administrators in behavior response with scholars, promoting social‑emotional development and meeting reporting compliance.

• Attend all relevant Aspire‑wide professional development and training sessions.

• Assist the Office/Business Manager with school administrative functions/tasks dictated by school site and Home Office deliverables, including vendor coordination and communication development.
• Maintain inventory, including first aid kit supplies.

• Demonstrate knowledge of and support Aspire’s mission, vision, value statements, antiracism policies, confidentiality standards, and code of ethical behavior.
• Perform other related duties as required and assigned.

• Strong time management and multitasking skills.
• Strong interpersonal and communication skills.
• Ability to work with constant interruptions and remain focused; carry out instructions, learn new procedures, and adapt to changing conditions.
• Ability to work independently and as part of a team.
• Professional appearance and manner.
• Fluency in Spanish highly desirable.
• High School Diploma (minimum).
• At least 2 years in a fast‑paced administrative position; experience in a school environment preferred.
• Proficiency with Microsoft Office, network printing, copiers, and fax machines.
• Physical requirements:
  
  stand, walk, bend, kneel, crouch, reach overhead, grasp, push, pull; move up to 30 lbs to shoulder height; perform fine manipulation; sit/hike/stand for extended periods; normal depth perception; use computer keyboard and telephone; see/read screens with or without vision aids; understand rules, labels, and instructions; hear and understand speech at normal levels.
• Work authorization: clear DOJ background screening; authorized to work in the United States; provide health (TB) clearance.

• Indoor office, computer lab, and/or classroom environments.
• Exposure to dust, oils, and cleaning chemicals.
• Exposure to childhood diseases in a school environment.
• May be required to work outside typical workdays and office hours to meet deadlines.

Aspire Public Schools offers a competitive base salary benchmarked against local districts and charter schools, along with comprehensive benefits: paid time off, 100% core health benefits coverage on select plans, life insurance/long‑term disability, participation in a CA state retirement plan, tuition reimbursement, and adoption assistance.

Aspire Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to protected characteristics. This policy applies to all terms and conditions of employment.

• Entry level

• Full‑time

• Administrative

• Primary and Secondary Education