Administrative Assistant Intermediate; Hybrid

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The Administrative Assistant serves as a vital member of the Public Health & Health Sciences (PHHS) Department, providing administrative, operational, and strategic support that directly contributes to the department's success. This role requires a proactive, detail-oriented, and highly organized individual with strong interpersonal and problem-solving skills. Reporting directly to the Office Manager, the Administrative Assistant works collaboratively with faculty, staff, students, and campus stakeholders to advance the department's mission.

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting.
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier .

UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://(Use the "Apply for this Job" box below). .

• Provide ongoing administrative support to academic program directors and faculty, including course logistics and data organization
• Compile, maintain, and organize student grades and syllabi
• Run reports using university systems and compile/format data
• Support student organizations and Honor Societies with eligibility lists, communications, and events
• Schedule admissions interviews, clinical observations, and process course enrollment overrides as needed
• Assist faculty with materials, space scheduling, and Canvas
• Participate in student outreach to support retention and recruitment
• Update student transfer pathway materials and communications when changes occur

Departmental Support

• Serve as the first point of contact for the department, delivering responsive and professional service
• Process requests for for assistance regarding IT or maintenance/facilities concerns, acting as the liaison for the department
• Gather quotes for repairs, renovations, and equipment purchases as directed, and assist with technology and equipment requests, including inventory management
• Prepare and maintain materials for student outreach events, and support faculty search committees and general department operations
• Manage departmental social media accounts and communications, ensuring compliance with University branding and accessibility standards
• Maintain and update digital signage, bulletin boards, and hallway postings to ensure materials are current and accessible

Event Planning and Meeting Coordination

• Lead and coordinate department and joint CHS events, managing logistics and communications with campus partners
• Develop and distribute promotional content across digital platforms and gather event feedback for improvement
• Assist Program Directors with scheduling, organizing, and preparing agendas and minutes for advisory board and program meetings

• High School Diploma or equivalent
• Minimum of two (2) years of administrative/office support experience

Hybrid

The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Responsibilities

Program/Student Support

• Provide administrative support to faculty and academic directors, including routine office tasks and maintaining department files
• Assist with organizing student grades, gathering and filing course syllabi, and running basic reports using university systems
• Support student organizations and Honor Societies by helping with eligibility lists, communications, and events
• Schedule…