IT Coordinator

ROLE SUMMARY

Works directly with Subaru's Chief Information Officer and Information Technology (IT) Leadership team to support various programs, administrative activities, onboarding processes, and services for employees of the company.

• Supports the Information Technology (IT) Leadership Team (including the Vice President (VP) of IT and the IT Directors) in :
• Scheduling executive meetings, bi-weekly direct report meetings, Mid-Year and End of Year review meetings, and monthly VP meetings.
• Phone support.
• Creation of specialty reporting, presentations, and documents as assigned.
• Coordinating department visitors with security and ensuring that they are greeted on arrival.
• Coordinates onboarding and offboarding of employees and contractors including seating chart updates, office / cube cleaning, obtaining keys, etc.
• Schedules internal / external meetings, maintains managers' calendars as needed, and makes travel arrangements for those within group.
• Assists with IT budget accruals and prompt invoice payment.
• Ensures that all new vendors are set up for prompt invoice payment which includes administering automated invoice requirements in Cannon Group system and ensuring that W-9 is received and submitted to Accounting.
• Handles any facility issues as they arise with Facilities Department. Tracks that each issue is resolved.
• Assists the department with various research and / or special projects, e.g., record retention / Sharepoint file updates, questionnaires, VP and department presentations, surveys, infographics, etc.
• Serves as point of contact for internal and external employee questions and general IT inquiries.
• Assists VP - Chief Financial Officer (CFO) as needed with expense reports and meeting and calendar set-up.

• Plans IT activities including monthly birthday and accolade celebrations, office calendar preservation, office maintenance, and requests and maintenance of IT team contact data.
• Orders and maintains supply inventory for IT Department.
• Processes incoming mail on a daily basis and distributes mail to other departments as needed.

• Excellent and effective verbal and written communication skills.
• Excellent problem-solving, project management, and collaborative skills.
• Passionate about developing self and others. Demonstrated leadership qualities to develop two (2) Specialists.
• Superior proficiency in Microsoft Office Suite (Excel, PowerPoint, and Word).
• Subaru of America (SOA) Field experience required. Must have a thorough understanding of SOA Regional / Zone operations and Love Promise programs

EDUCATION & EXPERIENCE REQUIREMENTS :
High School Degree / GED Equivalent of education at minimum and at least 6 to 8 years of experience required.

• Office Location :
  Camden, NJ apart of the Greater Philadelphia Area (Philly)
• Hybrid Role :
  Hybrid Role - Remote work 2 days per week (after 90 days) (Wednesdays & Fridays)
• Travel Required : 5%

COMPENSATION : The recruiting base salary range for this full-time position is $49,100 - $70,000 / year. Within the range, individual pay is determined by factors, including job-related skills, experience, and relevant education or training. Additionally, this role is bonus-eligible, with a target bonus percentage that provides an opportunity to earn even more based on your performance. (Internal Job Grade : A2)

In addition to competitive salary and an incomparable culture, Subaru offers an amazing benefits package that includes :

• Medical, Dental, Vision Plans
• Pension, Profit Sharing, and 401K Match Offerings
• 15 Vacation days, 5 Floating Holidays, 5 Sick days, and 9 Company Holidays
• Tuition Reimbursement Program :
  Fifteen thousand dollar yearly benefit
• Vehicle Discount Programs

• Professional growth and development opportunities
• Direct partnership with senior leadership
• Formal Mentorship Program
• Linked In Learning License

Visit our careers landing page for additional information about our compensation and benefit programs.

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