Events Administrator

About Us

When people talk about the Flying Doctor, thoughts generally turn to red-bellied planes undertaking rescue missions in the Outback. However, the current Victorian story is one that reflects today's challenges for people living in remote and rural communities across the state. While we do still transport people by air and by road, this work is complemented by a range of primary health services that address the most common issues people living in country Victoria face when accessing health care.

The Events Administrator is responsible for supporting the delivery of high‑quality events and activations across the organization. This fixed‑term 3‑month contract (until 30 June 2026), 30.4 hrs a week (0.8 FTE) is suited to someone who is organised, detail‑focused, and available to commence immediately. In this role, you will work under the direction of the Events & Community Engagement Lead to ensure the smooth planning and execution of events.

This includes coordinating logistics, managing stakeholders and attendees, and maintaining clear communication throughout each stage of event delivery. The position also supports day‑to‑day tasks such as booking management, issuing eDMs and stakeholder communications, financial reconciliation, and maintaining accurate data within the CRM system. Access to salary packaging options to reduce your taxable income.

• Coordinate with event suppliers to ensure smooth delivery of RFDS engagements.
• Provide logistical and administrative support for events and activations.
• Build and maintain relationships with internal and external stakeholders.
• Support the major events, including sponsor and stakeholder coordination.
• Manage guest attendance and process bookings via The Raiser’s Edge CRM.
• Respond to stakeholder enquiries promptly and professionally.
• Prepare and send donor and stakeholder EDMs and digital communications.
• Produce reports, invoices, data files, and other event related documentation.
• Work occasional evenings and weekends during peak event periods.
• Travel to RFDS locations as required.

Required:

• Strong organisational skills and the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills for engaging with diverse stakeholders.
• High attention to detail across documentation, data entry, and correspondence.
• Confidence using Microsoft Office and CRM systems, with a willingness to learn new tools.
• 1–2 years’ experience in community engagement, fundraising, events, marketing, or a related field.
• Experience coordinating events, campaigns, or community activations.
• Experience working with a range of stakeholders including fundraisers, agencies, volunteers, and partners.

Desirable:

• Tertiary qualification in Communications, Marketing, Event Management, Public Relations, or similar.
• Experience in fundraising or community events within the not-for-profit sector.
• Experience using CRM systems, ideally The Raiser’s Edge and Ortto.

• Employee Assistance Program (EAP)
• Access to salary packaging options to reduce your taxable income
• Fitness passport – a discounted gym membership to gyms and pools that both you and your family can enjoy
• Five non-accruable Office Closure Leave days each year.
• Enjoy a full‑time role with flexible work arrangements to work from home and at our Richmond office, as well as options for purchased leave.
• Great parental leave benefits in addition to government parental leave.

Applications close on Friday 13th March 2026, at 5pm.

Please note that we are unable to accept late applications, or applications submitted via email.

We aim to fill vacancies as quickly as possible. This means that we will close advert as soon as we have found the right candidate, and this may be before the published closing date. We would therefore advise interested applicants to apply as early as possible.

The Royal Flying Doctor Service, Victoria, is committed to creating a diverse environment and is proud to be an equal opportunity employer. We encourage applications from individuals of underrepresented backgrounds to apply, including but not limited to, those from Aboriginal and Torres Strait Islander, culturally and linguistically diverse and LGBTQI communities.