Administrative Assistant

Mills Properties is an award-winning property management company with 34 communities located throughout St. Louis, Kansas City and Columbia, MO – and growing. Our success is rooted in the hard work and unfaltering dedication of our team members. Driven by our mission of providing the setting for living life’s best moments, we desire to see our team members excel and leave work every day with a sense of pride and accomplishment.

• Act Like an Owner
• Find a Better Way
• Go the Extra Mile
• Pay it Forward
• Achieve Together

Mills Properties has been recognized as a Top Employee Benefits Award Winner. This includes both Missouri and National recognition in the areas of medical, dental, vision, life, disability, flexibility and time off, retirement and other supplemental benefits.

• Base Pay – Your regular salary or hourly wage, paid on our standard payroll schedule
• Incentive Pay – KPI/Performance-based bonuses, maintenance emergency call back pay and multi-site support incentive pay – all for eligible team members only
• Benefits – Health, dental, vision, life insurance, and disability coverage for full time team members, Employee Assistance Program
• Retirement Contributions – 401(k) employer sponsored plan and contributions
• Health Savings Account HSA – Employer contributions
• Paid Time Off (PTO) – Vacation, sick time, and personal days (Accrue 18 days first year). Active military team members are also provided up to five (5) paid workdays per calendar year for military training, drill, or related short-term service obligations
• Paid Holidays – Thirteen paid holidays per year
• Professional Development – Training, certifications, or career development investments tailored to specific roles and development plans
• Pet Insurance – Discounted options
• Team Member Assistance Fund – For team member qualifying events when criteria is met
• Vacation Travel Incentive Program – travel/vacation voucher for team members when key tenure milestones are reached
• Stipends – Vehicle and mobile device stipends and mileage reimbursement for eligible team members
• Other Perks and Allowances – Work clothing allowances, referral bonuses and team events, anniversary gifts

The Administrative Assistant provides high-level administrative and operational support to the home office of Mills Properties. This role is responsible for managing day-to-day office operations, supporting accounting and operational processes, and producing accurate, well-organized reporting through advanced Excel tools. The ideal candidate is highly organized, detail-oriented, and comfortable supporting leadership through strong administrative execution and data management.

This position sits on the Operations team and will be responsible to the Vice President of Operations, based out of our home office location in St. Louis, MO.

Annual Salary: $50,000, based on experience

• Manage day-to-day home office operations to ensure a professional, organized, and efficient work environment
• Oversee office vendors and services, including supplies, facilities coordination, IT support, mail, and records management
• Maintain office procedures, administrative systems, and internal documentation
• Coordinate calendars, meetings, travel, and company events as needed
• Serve as an administrative support resource for leadership, operations and HR teams
• Support onboarding and offboarding logistics in coordination with HR or Operations
• Serve as the primary liaison between the office and building management, ensuring timely communication and resolution of facility-related matters
• Provide administrative support to accounting functions including owner reporting
• Prepare and maintain schedules, trackers, and supporting documentation for incident reporting

• Develop and maintain Excel-based trackers, reports, and dashboards to support operations and financial visibility
• Daily/Monthly Pulse Reporting and distribution
• Monthly Lender Required Repair Tracking/Communications
• Utilize advanced Excel functions (pivot tables, formulas, lookups) to organize, analyze, and present data
• Co…