Legal Administrative Assistant

Wiley
, a leading Washington, DC law firm, has an opening for a Legal Administrative Assistant
. This position provides high level administrative and business development support to the firm’s attorneys.

This position is eligible to participate in the firm’s flexible work program.

Anticipated start date:
Early May 2026

• Enters attorneys’ time daily, releases attorney time entries to Accounting on schedule, and maintain appropriate records
• Promptly processes expenses, reimbursements, and vendor invoices
• Supports monthly billing cycle, including reviewing and processing monthly client bills for assigned attorneys; following up to ensure deadlines are met; tracking invoices, payments, and retainers; and coordinating between attorney and the Accounting & Finance team
• Prepares new business intake forms for new and existing clients, conflict sheets, and engagement letters and assists with resolution of questions that arise during the conflicts process
• Coordinates conferences, meetings, and appointments, often involving internal and external participants, varying locations, and time zones, including catering and audio-visual equipment
• Proactively manages attorneys’ full and active calendars of appointments and ensures that attorneys are prepared for all commitments
• Proofreads and redlines work for accuracy of copy, format, grammar, punctuation, and syntax
• Creates shell documents in Word for use by attorneys, including, if necessary, automatic numbering, schemes and styles through firm’s document automation/formatting tools
• Creates, converts, edits, and compares documents (including letters, memoranda, pleadings, tables, spreadsheets, and presentations) using office productivity software
• Coordinates with firm departments, including Office Services, IT, Conference Services, and Accounting, as well as third-party vendors to ensure attorneys can work efficiently and effectively and client service remains high
• Maintains and updates client contacts and distribution lists in the firm’s client management system
• Coordinates domestic and international travel arrangements in partnership with the firm’s travel agency, securing air and ground transportation, arranging hotel and/or meeting accommodations, preparing detailed itineraries and travel agendas
• Coordinates with Marketing Department to assist with business development, research, and client service-related activities
• Handles projects expeditiously and proactively, and follows-through on projects to successful completion, often with tight and conflicting deadlines

• Ability to communicate professionally and effectively, both in oral and written form
• Ability to demonstrate attention to detail and accuracy
• Ability to multi-task, prioritize/coordinate deadlines, and track progress of tasks
• Ability to think critically and analytically in a deadline-driven environment
• Maintain confidentiality of work-related information and materials
• Ability to organize and prioritize projects and deadlines
• Ability to manage workflows and delegate projects as necessary
• Ability to establish and maintain effective working relationships in or out of a team environment
• Proficiency in office productivity tools (Outlook, Word, Excel, PowerPoint, and Adobe Acrobat), law firm timekeeping/billing programs, and document management systems
• Possesses the attitude of collaboration and sharing
• Willingness to learn and adopt new methodologies
• Flexibility to work overtime on an as-needed basis

• High school diploma required;
  Bachelor’s degree preferred
• Minimum of two (2) plus years of related experience
• Prior experience in a law firm or professional services environment preferred

• An on-site presence is an essential function of this position. Remote work may be permitted in accordance with the firm’s flexible work policy and based on business needs
• Position operates in a professional office environment which is usually quiet to moderate
• Position routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets
• Position requires that the employee be able to multi-task in a fast-paced work…