Executive Assistant

Founded in 2019, Atheria Law was established by industry pioneers committed to helping the insurance industry navigate rapidly evolving technology, media, privacy, cyber and professional liability exposures. We advise domestic and international insurers and reinsurers on complex coverage and monitoring matters at the forefront of emerging risk.

Our San Francisco office is seeking an experienced Executive Assistant to support one of the firm’s founding partners and her team of attorneys, whose practice focuses on cyber, privacy and intellectual property matters.

This role is ideal for a polished professional who thrives in a dynamic legal environment, anticipates needs before they arise, and takes pride in serving as a trusted partner to leadership. The successful candidate will bring discretion, sound judgment, and a commitment to operational excellence.

This is a full-time hybrid position with responsibilities that include:

• Managing the partner’s inbox and calendar
• Coordinating domestic and international business travel
• Preparing, revising, and finalizing correspondence, memoranda, and other legal documents
• Proofreading and formatting reports and client letters
• Maintaining and updating data in our Clio database and other internal systems
• Assisting with meeting preparation
• Organizing internal and external events, as requested
• Utilizing Microsoft Office to compile, analyze, and format data and reports
• Managing special projects with efficiency
• Exercising strong administrative judgement and taking ownership of decisions and outcomes
• Collaborating closely with staff and attorneys to meet firm and client needs
• Fostering professional, cooperative, and supportive relationships with attorneys, colleagues, supervisors, and clients

The ideal candidate will possess:

• A minimum of 5 years of experience in an Executive Assistant role, preferably within a professional services or legal environment
• Advanced proficiency in Microsoft Outlook, Word and Excel, PowerPoint, and Teams
• Exceptional organizational skills and meticulous attention to detail
• The ability to manage competing priorities with composure and efficiency
• Excellent written and verbal communication skills
• A client-service mindset and a commitment to providing outstanding service to attorneys and clients
• Demonstrate professionalism and strong interpersonal skills in all interactions

Atheria supports flexible working arrangements, including remote work when appropriate. At the same time, we value in-person collaboration to strengthen teamwork, deepen institutional knowledge, and deliver exceptional client service.

This position follows a hybrid schedule, with in-office attendance required three days per week during standard business hours, 9:00 a.m. to 5:00 p.m.

• Four medical plan options to choose from
• Dental and Vision insurance
• FSA health and dependent care
• Employer HSA contribution (with enrollment in an HSA eligible medical plan)
• 401(k) with employer match
• Employer-paid life insurance, short and long-term disability
• 4 weeks of accrued paid time off in the first year
• 10-paid holidays per year
• Paid parental leave
• Training, mentoring, and career development
• Collaborative, team-based environment
• And much more!

The expected annual salary range for this position is $80,000 - $100,000. The salary offered will be determined by a wide range of factors including but not limited to experience level, education/training, and relevant skills. This position is eligible for an annual discretionary performance-based bonus program.

Atheria Law is an Equal Opportunity Employer. We do not discriminate on the basis of race, sex, sexual orientation, gender identity, religion, national origin, color, age, physical or mental disability, spousal affiliation, marital status, a serious medical condition, genetic information, veteran status, or any other basis prohibited by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.