Legal Assistant

Position: Legal Secretary
Status: Full time 40 hours a week
Hours: 9 to 5 five days a week
Salary Range: $71,400.00 To $82,620.00 Annually

About the organization:
Our client is a unique and prestigious organization that serves as the mandatory licensing and regulatory body for all attorneys practicing in the nation's capital.

The Legal Secretary (LS) provides administrative support to at least three (3) busy attorneys and reports to the Office Manager.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Type from draft, edit, and format legal documents, including hearing exhibits and pre-trial pleadings, briefs, motions, letters, and memoranda, according to the rules of the District of Columbia Court of Appeals (DCCA) and the Board on Professional Responsibility (BPR).
• Prepare subpoenas duces tecum and ensure proper service.
• Proofread documents for grammar, spelling, punctuation, and format conformity.
• Organize, label, bookmark, redact, and Bates stamp paper and electronic documents for use as hearing exhibits.
• Ensure prompt and proper filing and service by electronic and traditional means of legal filings and documentary evidence with the BPR, the DCCA, and opposing counsel.
• Prepare and submit electronic case files and disposition documents for contact member review to BPR.
• Promptly prepare, file, and serve disposition documents after contact member approval.
• Successfully manage competing priorities to meet deadlines consistently.
• Ensure timely processing of new cases by preparing and transmitting appropriate correspondence.
• Calculate and calendar due dates accurately according to office guidelines and BPR and DCCA rules; track due dates for follow-up.
• Enter incoming and outgoing correspondence, documents, bank records, emails, and other activities into the electronic case tracking system; ensure prompt, accurate, and consistent entries.
• Update case information in tracking system as necessary, including, but not limited to, case status, parties' contact information, and counsel information.
• Prepare and submit attorney expense reports.
• Create and maintain physical and electronic case files.
• Assist other administrative staff as needed and perform other role-relevant duties as assigned.

• Relevant work experience.
• Expert knowledge in providing litigation support, including preparing, formatting, and e-filing briefs, exhibits, and motions.
• Expert knowledge in creating tables of contents and authorities using Microsoft Word.
• Proficient in Microsoft 365, particularly Outlook, Word, and Excel.
• Advanced skills using Adobe Pro, including creating PDF bookmarks, attachments, Bates Numbering, red actions, watermarks, document and web hyperlinks, and digital and electronic signatures.
• Excellent time-, task-, and project-management skills.
• Must work well under pressure, possess excellent organizational abilities, and successfully manage daily tasks.
• Must be detail-oriented, deadline-driven, and able to work well in a fast-paced environment.
• Effectively communicate verbally and in writing with staff, the public, hearing committee members, Board members, judges, and opposing counsel.
• Exceptional interpersonal skills.
• Knowledge of general office equipment, including printers, scanners, and copiers.
• Work well in a team environment and interact professionally with the public and staff.
• Must be adaptable, creative, self-motivated, and proactive.
• Available to work overtime when needed.
• Ability to handle and maintain the confidentiality of highly sensitive information.
• Demonstrated commitment to valuing diversity and contributing to an inclusive working environment.

• Associate degree, legal secretary certification, or relevant experience.
• Experience using electronic case and document management systems.
• Experience using cloud-based file share platforms – e.g., One Drive, Google Drive, Dropbox.

• This position is generally performed in a professional office setting; 70% sitting, 20% standing, and 10% walking
• This position routinely utilizes standard office equipment such as laptops, computers, phones, photocopiers, and filing cabinets, in a home office as well as an in-person office environment.
• Ability to lift/move up to 20 pounds.