Executive Assistant

Singleton Schreiber, LLP is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a team of attorneys on our Fire Damages team. This role is ideal for a professional who thrives in a fast-paced legal environment and takes pride in anticipating needs, managing competing priorities, and operating with discretion and professionalism.

This is a remote position.

• Manage complex attorney calendars and serve as the primary point of contact for internal and external stakeholders, ensuring timely communication, efficient scheduling, and alignment of competing priorities.
• Coordinate and maintain case files, including opening new matters, organizing and reviewing documents, and communicating with clients as needed to support case progression.
• Plan and coordinate all travel arrangements, meetings, conference calls, client engagements, and firm-related events, ensuring seamless execution and attention to logistical details.
• Prepare attorneys for meetings and daily engagements by gathering briefing materials, conducting research as needed, organizing supporting documentation, and tracking follow-up action items.
• Collaborate with firm leadership and department managers to facilitate efficient workflows and ensure deliverables are completed accurately and within established timelines.
• Manage bar memberships, licensing renewals, and professional dues across multiple jurisdictions, ensuring compliance and timely submissions.
• Plan, organize, and execute projects and events on behalf of the attorneys, maintaining deadlines, budget awareness, and a high standard of accuracy.
• Facilitate professional communication with clients, vendors, associates, and internal teams while maintaining discretion and confidentiality at all times.
• Oversee vendor relationships and coordinate services to ensure the office operates smoothly and efficiently.
• Take ownership of administrative functions by anticipating needs, identifying process improvements, and proactively implementing solutions.
• Coordinate select personal scheduling matters, including medical appointments and family calendar logistics, as requested, while maintaining appropriate boundaries and professionalism.
• Thrive in a fast-paced, deadline-driven environment by remaining adaptable, resourceful, and solution-oriented.
• Perform additional duties and responsibilities as assigned.

• Minimum of 5 years of experience in a law firm environment required.
• Paralegal certificate or degree in a related field preferred.
• Exceptional organizational and prioritization skills, with the ability to anticipate needs and manage multiple competing demands.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Strong interpersonal and customer service skills.
• Experience managing budgets and tracking expenditures on behalf of executives or departments.
• Working knowledge of standard office procedures and equipment.
• Proficiency in Microsoft Office Suite, Outlook, Adobe, and related software.

• 100% employer-paid health, dental, and vision insurance for employees and dependents
• $50,000 in life insurance provided at no cost
• 401(k) plan with 6% dollar-for-dollar employer match after probationary period
• Generous paid parental leave for birth, adoption, or fostering
• Dependent care reimbursement up to $3,500/month
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
• Monthly commuter reimbursement up to $100 for public transportation
• Home office reimbursement: $150 for a desk, $150 for a chair (one-time)
• $25 work-from-home allowance each pay period for hybrid and remote staff
• Up to $5,250/year in tuition reimbursement for professional development
• State bar and approved professional association dues covered
• $30 Grubhub lunch credit every first Friday of the month
• Community engagement support: matching donations to 501(c)(3) nonprofits and encouragement of volunteer time

Singleton Schreiber, LLP is an equal opportunity employer. Selection of candidates will be based solely on merit without regard to race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity (including transgender identity and transitioning), gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information (including genetic information), family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation…