Business Center Specialist Remote

Firm Information

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go‑to partner for complex disputes, transactions and regulatory matters.

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go‑to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.

The Reed Smith Business Center is a 24/7 document production department. This position is responsible for the accurate completion of work submitted to the department from offices throughout the Firm. Responsibilities include an array of administrative support such as word processing, data entry, and other general clerical work. The essential functions listed below are not exhaustive and may be changed from time to time as necessary.

• Creating and formatting documents from hand written or marked‑up documents, via pdf or audio format including, but not limited to, memos, letters, charts, check requests, briefs, pleadings, agreements, deeds, leases, benefit plans, and other documents.
• Creating and formatting Excel spreadsheets, PowerPoint presentations, Table of Authorities (TOA), and Table of Contents (TOC).
• Revising previously created documents, spreadsheets, and presentations.
• Accurate entering of timekeeper time entry into the accounting system as requested.
• Receiving and distributing electronic faxes.
• Database entry, editing, sorting, and reporting.
• Scanning and saving documents to Digital File, as well as using Adobe Acrobat and other file formats such as tif, gif, and jpg.
• Proofreading.
• Updating contact lists.
• Creating electronic books/manuals using Adobe Acrobat.
• Transcribing digital dictation using various applications.

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Position 1:
Tuesday, Wednesday, Thursday, Friday, Saturday nights – 10:00 PM ET to 6:30 AM ET

Position 2:
Thursday, Friday, Saturday, Sunday, Monday – 11:00 AM ET to 7:30 PM ET

Position 3:
Friday, Saturday, Sunday, Monday, Tuesday 2:00 PM – 10:30 PM ET

Education: High School diploma or its equivalent. College‑level classes or business school preferred.

Experience: Two years experience with Microsoft Word applications. Experience with Excel and PowerPoint preferred. Knowledge of Mandarin, French and/or German is a plus.

Skills: Strong typing (80 wpm), formatting and proofreading skills, attention to detail, and ability to work independently. Excellent knowledge and usage of Microsoft Office. Must be able to decipher various handwriting styles. Requires high level of concentration to work on lengthy documents. Demonstrated ability to produce accurate work product and meet deadlines. An ability to understand and follow specific and detailed instructions.

Selected candidates will be required to take online clerical tests for Microsoft Word, Microsoft Excel and Typing.

Supervisory Responsibilities: None

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.

Essential Job Functions: Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.

Ability to use computers, telecommunications, and digital…