Practice Assistant - Litigation

Practice Assistant - Litigation (Hybrid) –
Holland & Knight LLP

Join our Litigation group as a Practice Assistant in the San Francisco office. This hybrid role requires a mix of in‑office collaboration and remote work, with designated office days that may evolve to meet firm needs.

The Practice Assistant provides high‑quality administrative support to a team of lawyers and professionals, efficiently meeting firm and client needs. The position is hybrid, with specified in‑office days, and supports a fast‑paced litigation environment.

• Communicate professionally with clients, lawyers, and staff via email, telephone, and in person; manage routine client questions and route calls appropriately.
• Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations; draft routine business correspondence under lawyer supervision.
• Schedule domestic and foreign travel using the firm travel system, including flights, hotels, and car rentals.
• Process reimbursements, invoices, and check requests promptly.
• Compile conflict check information, open new client matters, and draft engagement and scope letters; ensure accurate and complete document submission.
• Apply client‑specific billing guidelines consistently to provide compliant and cost‑effective invoicing.
• Open, prioritize, and distribute mail and coordinate mailings, copying, scanning, and printing.
• Enter and manage work requests in the firm’s workflow tool, meeting deadlines.
• Maintain electronic and paper filing, photocopying, scanning, and document distribution; coordinate with other administrative departments as needed.
• Perform file maintenance and save documents to the document management system.
• Assist with time entry, billing, and collection support for lawyers.
• Operate independently to complete complex assignments accurately and timely; produce high volume work assignments.
• Perform routine clerical duties for non‑legal departments as needed.
• Support special projects and duties as assigned.

• General knowledge of litigation practices and procedures, including court systems (district, small claims, circuit, federal, appellate).
• Expertise with PACER and other electronic filing systems in state and federal courts.
• Experience with docketing, calendaring, and centralized docketing software.
• Knowledge of court procedures and ability to locate Local Rules and Judge’s Standing Orders.
• Experience processing summonses, subpoenas, discovery requests, and related documents.
• Proficiency in preparing pleadings, discovery materials, memoranda, and other legal documents.
• Experience with Bates labeling, redacting documents, and scheduling court depositions and hearings.

• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems and electronic signature software.
• Proficiency in core legal administrative functions and advanced technical and communication skills.
• Ability to thrive in a fast‑paced environment and coordinate multiple competing tasks.
• Superb attention to detail, grammar, punctuation, and clear articulation of ideas.
• Ability to work independently with little supervision.
• Effective interpersonal and communication skills.
• Strong work ethic and commitment to confidentiality.

• Bachelor’s degree.
• 4–5 years of experience supporting lawyers and paralegals with administrative or client‑related tasks (preferred).

• Ability to sit or stand for extended periods.
• Moderate to advanced keyboard usage.
• Ability to lift and carry up to thirty pounds.

Holland & Knight offers a comprehensive benefits package, including medical (PPO and HDHP), dental, vision, life, AD&D, short and long‑term disability, health advocacy services, and retirement plans such as 401(k) and profit sharing. Additional benefits include paid holidays, paid leave for new parents, and transit/parking programs. Benefits vary by position and office.

The base salary range for this position is $42.50/hr – $63.80/hr actual compensation depends on qualifications and experience.…