University Program Associate

Please see Special Instructions for more details.

In addition to your application, applicants are required to submit the following documents: cover letter, resume, and the contact information for at least three professional references.

Job Posting Information

Posting Number

Posting Number PG194843SP

Internal Recruitment

Internal Recruitment No

Working Title

Working Title University Program Associate

Anticipated Hiring Range

Anticipated Hiring Range $47,000 - $50,000

Work Schedule

Work Schedule Monday - Friday, 8:00 AM - 5:00 PM (This position may be eligible for flexible work arrangements, such as flexible office hours and/or hybrid remote work.) Occasional weekend work may be required.

Job Location

Department

Department College of Design

About the Department

The College of Design offers comprehensive undergraduate and graduate study in architecture, art + design, graphic design, industrial design, and graduate studies in landscape architecture, through a range of degree programs including two doctoral degree programs in Design—the Ph.D. and the Doctor of Design. Administratively, the College of Design’s academic units are served by four centralized support centers:
Finance and Administration;
Student and Academic Services;
Academic Support; and External Relations.

Wolfpack Perks and Benefits

As a Pack member,
you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

Attain Work-life balance with our Childcare benefits,
Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer:
Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

This position will work closely with and support the academic unit head for the Department of Landscape and Environmental Planning. The position will also collaborate with and back-up the Program Associate for the School of Architecture, Media Art and Graphic and Experience Design and Industrial Design. Additionally, the position will collaborate with the College’s centralized student office, budget and fund-raising administration departments.
Responsibilities:

• Serve as support to the academic unit head
• Manage the academic unit head’s calendar and schedule appointments based on operational knowledge, responsibilities and issues of importance within the college and department.
• Work with the department head on workflows related to faculty and student hires, budget reconciliation, course schedules, academic calendar, travel, and event planning.
• Actively identify/resolve issues that affect the academic units
• Work closely with the unit head to develop multifaceted reports which impact accreditation efforts, faculty and program assessment, faculty searches, and other curricular activities
• Serve as primary contact for written/verbal communications regarding programmatic issues on behalf of the academic unit head
• Collaborate with staff in College’s centralized support offices, dean’s office, graduate program coordinators, faculty, and other University administrative offices

Other Responsibilities

• Participate in the College of Design as an active colleague, work independently, and as part of the administrative team in support of the four academic heads.
• Provide backup support to the Executive Assistant to the Dean as needed.
• Provide reception area coverage in the Dean’s Office as needed.
• Other duties as assigned.

Qualifications

Bachelor’s degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

Preferred Qualifications

• Professional administrative experience with the ability to work independently while exercising sound judgment, discretion, and maintaining confidentiality.
• Strong organizational, planning, and time-management skills, including managing workflows, agendas, and competing priorities in a fast-paced environment.
• Excellent…