Clubs Events Coordinator – Ooks Team

Clubs Events Coordinator – Ooks Life Team (2026-27)

Start Date – May 2026

Contract End – April 30, 2027

Every year, NAITSA hires a team of student leaders to help plan and promote events and initiatives for their fellow NAIT students. The Ooks Life Team (OLT) works together to create memorable experiences and a strong sense of campus community.

Being part of OLT means you’ll grow your skills, meet new people, and make a real impact on campus (all while getting paid to do it!)

There are several positions on the Ooks Life Team—ranging from Clubs Events and Clubs Finance to Promotions, Volunteer, and Events Coordinators. Each has unique responsibilities, but everyone collaborates to bring campus life to the next level.

Note:

Interested in more than one OLT position? Please submit a separate application for each.

As a Campus Clubs Events Coordinator, you’ll be the go-to person for club leaders who need peer-to-peer support with planning and hosting their events. You’ll help clubs bring their ideas to life while ensuring everything runs smoothly—from event submissions on  to on-campus socials and large‑scale club programs.

This role also supports operations at the Clubs Front Desk, fosters strong relationships between NAITSA and student clubs, and assists with services such as equipment management and club training.

The Campus Clubs Events Coordinator helps make club life at NAIT run seamlessly. This role focuses on two main areas:

• Provide peer-to-peer guidance (in person or virtually) to help club leaders with event submissions, room bookings, equipment reservations, ticketing, and risk assessments
• Support club connection by helping clubs navigate planning and execution of events like Club at the Pub
• Assist clubs during their events and help with tools like the Event Check‑In App and Square payment system

• Gather and organize club event data to help inform reports and planning goals
• Help facilitate workshops for club leaders on event planning and coordination
• Assist with department‑wide initiatives, including Leadership Flagship events, Club Showcases, and the Elevation Series
• Participate in OLT meetings and cross‑team projects
• Positing on the Ooks Life App during event‑based lead or support shifts
• Provide coverage at the Campus Clubs front desk (shifts occur between 8:00am 4:00pm, Monday to Friday, so we are looking for students with availability during these times)
• Offer additional support for other OLT committees and initiatives, as needed

• Part‑time, temporary position starting May 2026 and ending April 30, 2027
• Hours vary month to month (limited in summer; busiest during the academic year)
• Primarily on campus, with occasional off‑campus or remote work as needed
• Preference for candidates with weekday (Monday to Friday) availability for shifts of at least 3‑hours during office hours

• Enrolled NAIT student for the entire 2026–27 year
• Must be available for shifts during peak periods including NAIT Student Orientation, Pancake Breakfast, and Nest Fest
• Great communicator, both written and verbal
• Reliable, punctual, and organized
• Demonstrated time management skills; meets deadlines
• Comfortable with , Microsoft Office, and Google Workspace
• Able to lift up to 25 lbs
• Access to a computer with a camera and mic for meetings or remote work

• Friendly and outgoing:
  You thrive in social environments and connect easily with others
• Organized multitasker:
  You can manage multiple projects and stay on track
• Self‑starter:
  You take initiative and work well independently
• Creative problem solver:
  You find ways to make things happen
• Confident communicator:
  You’re comfortable speaking to groups and engaging with students
• Willingness to learn:
  You like to try things a different way and are open to new ideas

• Submit your resume and cover letter in PDF format.
• Within your cover letter, please answer this question:
  1) What excites you about supporting student clubs, and what experience do you have that is an asset to this role?
• Application responses should be written in the…