Executive Assistant, Legal & Business Affairs

Overview

Dulcedo Management began as a high-profile modeling agency and has evolved into the largest multidisciplinary talent management group in Canada and a leading force in North America. Our reach spans all spheres of entertainment, from our offices in Montreal and Toronto to remote operations worldwide. We represent and manage the careers of over 500 models, hundreds of Olympic and professional athletes, and top influencers, streamers, and content creators.

Dulcedo is a community of incredible people who “work hard but play harder.” We are united, welcoming, inclusive, and our culture is a top priority. We hold the Great Place to Work certification for a second year in a row, and our mission is to empower employees by providing a motivating, values-driven, and inspiring workplace.

We are looking for an experienced and dynamic Executive Assistant to work with our CEO, Karim Leduc,  this role, you will become an extension and trusted right hand, the go-to person for organization and process optimization. This position is ideal for someone seeking their next challenge in management and administration within a highly dynamic and exciting environment. You should thrive in a fast-paced corporate setting with complex projects, be comfortable with technology, and be motivated to drive progress.

This is a remote-friendly role with additional benefits and opportunities to work at the heart of our leadership team.

• Calendar and inbox management – Prioritize, plan, and coordinate complex schedules and manage a high volume of emails
• Executive decision-making support – Act as a trusted partner to the CEO, provide informed advice, and make executive-level decisions when delegated
• Representation in meetings – Attend meetings on behalf of the CEO and ensure follow-up on action items
• Project research and preparation – Conduct research and prepare high-level summaries and briefs for strategic initiatives
• Travel coordination – Organize flights, accommodations, and transportation for the CEO and occasionally other executives
• Administrative excellence – Manage all administrative tasks efficiently, including expense reports and document management
• Technology and automation – Use AI tools, scheduling software, and automation solutions to optimize processes
• Bilingual communication – Draft and proofread documents in French and English; communicate with clients across North America
• Presentation support – Help prepare presentations, talking points, and speeches as needed
• Travel (occasional) – Some travel may be required for meetings, events, or conferences

• Experience:
  
  6 to 10 years as an Executive Assistant or Personal Assistant at the senior executive level, with strong preference for corporate experience over startup experience
• Languages:
  
  Fully bilingual in French and English (spoken and written); ability to communicate with clients across North America
• Technology:
  Proficient with productivity tools (Google Workspace), AI-enabled scheduling and automation tools, and project management software
• What kind of person you are:
• Extremely organized with excellent organizational skills and meticulous attention to detail
• Flexible and adaptable to change; comfortable with last-minute shifts
• Impeccable work ethic; trustworthy and reliable
• Enjoys dynamic startup-like environments
• Strong communication, passion, and a drive for new challenges

• Unlimited vacation policy to offer flexibility and balance
• High degree of remote work flexibility with an emphasis on productivity and results
• Freestyle Fridays: leave at 2:00 PM every Friday
• Comprehensive insurance covering dental, vision, and medical needs for you and your loved ones after one month
• Freedom and creativity to contribute and make a difference
• Opportunity to be part of a growing company with long-term stability
• Exposure to a startup spirit within a company with over 15 years of experience