Assistant Principals​/Counselor’s Clerk

Assistant Principals / Counselor’s Clerk

La Joya Independent School District
Cesar Chavez Middle School - Mission, Texas

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Job : 5623642

Final date to receive applications: Posted until filled

Re-Posted: Yesterday

Starting Date: To Be Determined

Job Title: Assistant Principals / Counselor’s Clerk

Wage/Hour Status: Non-Exempt

Reports to: Campus Principal / Asst. Principals/Counselors

Pay Grade 2: Administrative Support Pay Plan

Dept/School: Assigned Campus

Initiated Date: July 14, 2009

Funding Source: 199

Revised Date: April 26, 2021

District Primary

Purpose:

To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.

Department Primary

Purpose:

Under moderate supervision, provide routine clerical support for the efficient operation of the assistant principals and counselors office. Maintain current and accurate confidential student records.

• Education/Certification: High School Diploma, GED or Higher
• Experience: Some clerical experience preferably in a public education environment.
• Knowledge/
  
  Skills:
  
  
  • Proficient typing (45 w.p.m.), word processing, and file maintenance skills
  • Effective organizational, communication, and interpersonal skills
  • Ability to use personal computer and software to develop spreadsheets, database and word processing
  • Demonstrate aptitude for the successful performance of the tasks assigned
  • Knowledge of basic math
  • Ability to meet established deadlines

• Assist the Assistant Principals and Counselors in dissemination of materials relating to the instructional process and student programs.
• Assist with the registration of new students, including requesting and sending student records, entering student data, and ensuring completeness of records.
• Process correspondence and reports for the Assistant Principals/Counselors.
• Process changes and adjustments to student schedules.
• Input Counselors’ logs into computer system.
• File necessary documents, memos, reports, and logs.
• Assist in testing and dissemination of materials.
• Assist in obtaining students' information such as test and language scores from permanent records and other school districts when necessary.
• Assist in providing student information to teachers.
• Assist in reviewing permanent records to ensure proper posting of necessary materials.
• Assist with distribution of textbooks.
• Input student pertinent information into the computer.
• Sort and file all incoming material.
• Assist with PEIMS information.
• Assist testing coordinator in verifying all student information in testing matrix.
• Advertise all tests with corresponding dates via different media such as bulletin boards, marquees, websites, and parent call system, etc.
• Assist testing coordinator with the coordination of support service from child nutrition, custodial and police/security departments for all testing.
• Assist test coordinator in preparing all training materials required for all mandatory staff training.
• Classify and cross-index materials according to a standardized coding chart and label folders or envelopes with specified identification data.
• Locate and remove information as needed; maintain accurate student records.
• Clear files at designated intervals under counselor’s direction.
• Maintain confidentiality.
• Perform other duties as assigned.
• Follow all Work from Home Protocols when working remotely.

WORKING CONDITIONS:

Mental Demands: Reading, ability to communicate effectively (verbally and written in English and Spanish); interpret policy and procedures; maintain emotional control under stress.

Physical Demands/Environmental Factors: Repetitive hand motions; prolonged use of computer; frequent interruptions; moderate standing, stooping, bending, and lifting.

POSITION WORKING DAYS: 207 Days

Position Type: Full-Time

Salary: $14.94 Per Hour