Administrative Specialist

The University of Nebraska at Omaha is an Equal Opportunity Employer, committed to preventing and eliminating discrimination against employees and prospective employees based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. The University of Nebraska at Omaha does not condone or tolerate discrimination. In support of this policy, the University has implemented employment programs to recruit, employ, and promote qualified individuals based solely on their knowledge, skills, abilities and talents.

These factors, along with our commitment to recruit, assess and select all candidates/employees using job-related criteria, ensure fairness, equal evaluation, and treatment in our selection decisions and processes.

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity.

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Job Title: Administrative Specialist

Job Grade: AB22S

Division: Student Life and Wellbeing

College/Dept: Accessibility and Healthy Living

Department: Campus Recreation and Wellness

Requisition Number:

FTE: 100.00

Work Schedule: Primarily M-F, 8am-5pm

Remote/Telecommuting: Yes – partial remote/telecommute opportunity

Appointment Term: 12-12/12 months

Essential Personnel for Inclement Weather: No

Pay: $54, annually

FLSA Designation: Exempt

This position provides comprehensive support for the day-to-day administrative functions of Campus Recreation and is responsible for coordinating and processing financial and personnel transactions in accordance with university policies and procedures. The Administrative Specialist serves as an important resource to the Director of Campus Recreation and contributes to department-wide activities and events.

The Administrative Specialist processes purchase orders and payments through university systems including SAP, Ariba, and Firefly; manages purchasing workflows and approvals; reconciles purchasing card transactions; and assists staff with Concur travel documentation and processing. This position also supports the routing and documentation of departmental contracts and sponsorship agreements.

This position processes student and temporary employee hiring paperwork, including onboarding documentation and tracking, I-9 verification, personnel action forms (PAFs), time entry, and payroll processing, for approximately 120+ student employees. The Administrative Specialist serves as a departmental resource for timekeeping systems and works collaboratively with university partners to ensure accurate and timely payroll and personnel processing.

The role oversees daily cash handling functions, including reconciliations, deposits, and online credit card reconciliation, and works closely with Campus Recreation staff to support business transactions while ensuring compliance with established procedures. This includes working specifically with Assistant Directors who have transactions at point-of-sale systems.

This position maintains departmental financial records and works closely with the Student Life and Wellbeing division Fiscal Manager to support accurate budget development and tracking, and fiscal year-end processing. The Administrative Specialist provides training and guidance to Campus Recreation staff on administrative procedures and university business systems. They serve as a departmental liaison with IT, and assist with the implementation and ongoing support of departmental business-related software systems.

• Assists Campus Recreation Director with administrative coordination, business processes, and operational needs that support…