BIRDWA- Office Manager - BIRD

Job Description

As the office manager and Executive Admin at our Bird-Johnson Propeller Naval Marine site in Walpole, MA you will have the opportunity to positively impact the daily lives of all 150+ employees at our site. This role will interact across all functions and coordinate site activities. A proactive problem solver in a team environment that is a self-starter will excel here.

• Provide Exec Admin support to the Bird-Johnson President and leadership team, including calendar management and arranging travel.
• Coordinate and support large customer meetings at the site.
• Manage site visitors with site security in compliance with company policy, organize meeting needs and refreshments where necessary.
• Support Human Resources and function managers with new employee onboarding.
• Manage inventory and order supplies for the site.
• Support office upkeep, photocopying, faxing, mail distribution and filing as appropriate.
• Draft and send sitewide communications on behalf of the functional teams.
• Assist with coordination of site engagement activities and projects as assigned.
• Anticipate the needs of the business.

• High School Diploma & 2 years relevant experience
• Must be proficient in Microsoft Office Products, Word, Powerpoint, Outlook etc.
• Must be able to work most of core business hours on site. Remote work can be supported on an ad‑hoc approved basis.
• Customer service orientated mentality – must be able to represent senior management professionally with external visitors, as well as support interior office team needs.
• Able to multitask and work with service providers.
• Strong written and verbal communication skills.
• Professional interpersonal skills.
• Experience of organizing sitewide events when needed.

• Previous experience as an Office Administrator or event planning
• Previous experience working with Senior Level Managers