Administrative Assistant - LATAM

Executive & Administrative Assistant (Part-Time, Remote)

We’re looking for a proactive, detail-oriented Executive & Administrative Assistant to support a multidisciplinary artist and creative entrepreneur across her personal brand, projects, and business operations.

You’ll be her right hand — helping manage communications, schedules, and priorities — and ensuring that projects move forward smoothly. This is a role for someone who thrives on organization, consistency, and accountability
, not someone who needs to be micromanaged.

You’ll be trusted to take ownership, stay one step ahead, and create clarity so the artist can focus on her creative work.

• Executive & admin support: Manage calendars, schedule meetings, confirm details, and ensure everything runs on time.

• Inbox management: Organize, filter, and draft responses; make sure every message is tracked and followed up.

• Task tracking & project management: Keep Asana (or similar tool) updated daily — with priorities, next steps, and due dates.

• Meeting preparation: Ensure meetings start on time (camera on), prepare agendas, take notes, and record clear action items.

• Status updates: Send concise weekly reports summarizing progress, blockers, and next steps.

• Documentation & process organization: Keep SOPs and notes structured for easy reference.

• Vendor & collaborator coordination: Communicate with partners, students, clients, or production contacts as needed.

• (Nice to have) Assist with light marketing tasks such as uploading content, managing email lists, or coordinating small campaigns.

• Someone autonomous, dependable, and proactive — who doesn’t wait to be told what to do.

• Extremely organized
  , detail-oriented, and consistent in follow-up.

• Comfortable working with a creative personality — balancing flexibility with structure.

• Excellent written and verbal communication in English.

• Punctual and professional
  : always on time to meetings and responsive during working hours.

• Familiar with tools like Google Workspace, Asana, Slack, Canva, Kajabi, or Shopify (nice to have).

• Type A personality — enjoys structure, order, and clear documentation.

• Part‑time position
  , starting around 15–25 hours per week (to be defined).

• Flexible schedule, but must be available for morning meetings (PST time) and responsive during work hours.

• Remote from anywhere in the Americas time zones.

• Limited check‑ins (1–2 per week), so self‑management is essential
  .

• Paid 2‑week trial period before official onboarding.

• Direct impact on helping an established artist and entrepreneur run multiple creative ventures efficiently.

• Variety of tasks — from operational coordination to light creative support.

• Freedom to organize your own work, propose systems, and create structure.

• A flexible part‑time schedule with potential to grow.