Executive Assistant, Carlyle Aviation Partners

Basic information

Job Name:

Executive Assistant, Carlyle Aviation Partners

Location:

Miami

Line of Business:

Global Credit

Job Function:

Investor Services

Date:

Tuesday, May 5, 2026

Position Summary

Position Summary

Carlyle Aviation Partners is a leading multi-strategy institutional investment manager with demonstrated capabilities and expertise across all segments of the aviation industry. Relying on our broad platform and in-depth knowledge, we find innovative ways to work strategically with our industry partners, while generating favorable returns for investors.

We are seeking a highly organized, discreet, and proactive Executive Assistant to support our C-suite executives based in Miami. This is a hybrid role, with 4 days per week based in the Miami office and 1 day per week working from home. The successful candidate will provide high-level administrative, organizational, and coordination support to executives managing international clients, airline relationships, investors, legal advisers, technical teams, and finance partners.

The role requires excellent judgment, strong communication skills, attention to detail, and the ability to manage competing priorities across multiple time zones.

The individual will principally be supporting Alexander Rasnavad, Partner and President of Carlyle Aviation Partners as well as two to three additional executives. The principal responsibility of this position is to provide executive administrative support to members of Carlyle Aviation Partners which includes two Managing Directors and one Partner., which may be amended from time to time.

Responsibilities

Primary Responsibilities

Executive Support

* Manage complex calendars, meetings, calls, and travel schedules for the C-suite.

* * Prepare meeting agendas, briefing materials, presentations, and follow-up action lists.

* Act as a professional first point of contact for executives, handling confidential matters with discretion.

* Assist with Zoom & Microsoft Teams (Video and/or audio) meetings.

* Travel and Logistics

* Arrange domestic and complex international travel, including flights, hotels, ground transportation, visas, itineraries, and expense reporting.

* Support travel planning across multiple time zones, often at short notice.

* Coordinate logistics for conferences, aviation events, board meetings, investor meetings, and client visits.

* Create, review, and complete expense reimbursement reports, including accumulating supporting documentation and reconciling travel expenses charged to corporate AMEX accounts, primarily using Concur; work with AP for timely payments and track reimbursements.

* Administrative and Office Coordination

* Draft, proofread, and format correspondence, reports, presentations, and documents.

* Maintain filing systems, contact databases, board packs, transaction documents, and key records.

* Process invoices, purchase orders, expenses, and vendor documentation where required.

* Liaise with the wider office administration team to support smooth day-to-day operations.

* Stakeholder Management

* Communicate professionally with senior internal and external stakeholders.

* Build strong working relationships with global colleagues, advisers, clients, and service providers.

* Maintain confidentiality when handling sensitive commercial, financial, legal, and personnel information.

* Project and Transaction Support

* Provide administrative support for aircraft leasing transactions, refinancing, aircraft deliveries, redeliveries, and portfolio management activities.

* Track deadlines, signatures, approvals, documentation status, and meeting follow-ups.

* Support special projects, corporate initiatives, events, and executive reporting as required.

Qualifications

Requirements

Education & Certificates

* Bachelor's degree is strongly preferred.

Professional Experience

* as an Executive Assistant, Personal Assistant, or senior administrative professional.

* Competencies & Attributes

* Willingness to work in the office for a minimum of four days each week

* Strong organizational skills and ability to prioritize multiple tasks seamlessly with attention to detail

* High level of confidentiality, discretion, and professionalism.

*…