Administrative Coordinator

About the Position

CALEA currently has an opening for a remote full‑time position as an Administrative Coordinator. This is a benefited full‑time position, and compensation has been initially established to range of $63,000 to $67,500 annually, based on qualifications and experience.

The Administrative Coordinator reports directly to the Chief Financial & Administrative Officer and serves to support full and part‑time employees, contractors and appointed Commissioners through administrative related duties. This includes processing personnel selection and separations, payroll administration, leave management, benefits review and information sharing, personnel records management, and tax registration responsibilities. Additionally, the position maintains all records on active and retired employees and contractors of the organization, as well as active and retired commissioners.

The Administrative Coordinator assists the Chief Financial & Administrative Officer with other duties such as expense reporting, development and delivery of management documents and other special projects.

• Personnel Records Management – ensures all documentation regarding the selection of appointed Commissioners is properly maintained, and continuing eligibility requirements are monitored.
• Contractors Records Management – ensures all documents regarding the selection and maintenance of assessors and other business‑related contractors are maintained, to include training requirements and work history information.
• Employee Records Management – ensures all documentation regarding active and retired employees is maintained in compliance with corporate policy and employment law.
• Conflict of Information Management – ensures annual business conflict of interest reports are received and reviewed by qualifying members of the organization, as defined by policy.
• Hiring Eligibility Administration – ensures all candidates for hire have successfully completed background reviews, corporate mandates, and Federal hiring requirements to specifically include E‑Verify processing.
• Pay Administration – ensures payroll is processed in accordance with corporate policy and FLSA provisions.
• Leave Administration – monitors the use of leave through the automated system and reports irregularities to the proper supervisory authority with the organization for action.
• Benefits Administration – reviews benefits information and shares important facts with staff to ensure benefits awareness and access to services.
• Tax Reporting – coordinates with state/provincial authorities for the purpose of tax registration and supports information needs within the payroll administration function.
• Expense Reporting – reviews submitted expenses related to contracted employees within the financial management system, and assists with some preparation, as directed.

A Bachelor’s Degree, in an appropriate field, is preferred but an equivalent combination of experience, training and education may be substituted. Some experience in public relations with the public sector is desirable. Ability to communicate effectively both orally and in writing. Ability to complete assignments in a timely fashion and ability to travel periodically for periods of up to one week.

Computer

Skills:

The successful candidate must be proficient in using Microsoft Office, especially Word and Excel, and experience with accounting software programs (Sage Intacct). They must be able to attain proficiency with CALEA’s membership and accreditation database. Also be able to attain proficiency with 3rd party platforms for payroll (Paychex) and expenses (Ramp).

Position is remote work only. Remote Work, VA 20110. United States.

All CALEA positions are considered at‑will and either the employee or CALEA may terminate the employment relationship at any time, with or without cause, and with or without notice. There is no guaranteed period of employment. CALEA is an Equal Opportunity Employer.