Office Manager and Corporate Event coordinator

Office Manager & Global Events Coordinator - Milan & Turin
Join our Movement and Champion Restaurant Culture! 💚
At The Fork we believe that the best things in life happen around the table. As the leading restaurant booking platform in Europe, we connect the broadest community of loyal diners with the world’s favorite restaurants. Powered by innovation and a deep passion for the restaurant industry, we create unique dining experiences across 11 countries.
We’re part of the Tripadvisor Group and proud to be building a diverse, people‑first culture where “respect”, “ownership”, “growth” and “better together” values thrive. If you’re passionate about food, technology, and making a real impact, your seat at the table is ready.
This is a key dual role focused on maintaining a high‑quality office environment and coordinating major global corporate events.
Daily Office Operations (Milan)
Work in partnership with the existing Office Manager to oversee the reception area, ensure all office spaces (meeting rooms, common areas) are organized and welcoming, and manage incoming/outgoing mail.
Vendor Coordination
Support the coordination with various vendors and service providers (maintenance, cleaning, catering) and ensure office supplies, food, and equipment are consistently stocked.
Turin Office Referent
Act as the dedicated Office Experience coordinator for the Turin office (approx. 40 people), traveling regularly (e.g., once every month or two) to maintain standards and resolve local issues promptly.
Employee Well‑being
Plan and execute internal employee activities, including team‑building events, after works, well‑being initiatives, and manage employee gifts.
Administration
Assist with essential administrative tasks, including invoice processing and purchase justifications.
Global Corporate Event Coordination
Serve as the key operational partner to the Associate Director for the hands‑on organization and execution of major global corporate events.
Provide support for high‑stakes events such as Annual Management Seminars, Top Managers Seminars (3‑4 times/year), and the Global Convention (once every 2 years).
Oversee the planning, scheduling, vendor coordination, and crucial on‑site logistics for large‑scale executive events.
Coordinate closely with departments like HR and IT for event and onboarding logistics (travels, equipment, badges, business cards).
Who you are
You Must Meet These Critical Qualifications

Minimum of 5+ years of professional experience in Office Management.
Minimum of 5+ years of experience in event planning, specifically managing large‑scale corporate or executive‑level events, and coordinating remote teams.
Fluent in both English and Italian (written and verbal).
Willingness to travel regularly (e.g., once every month or two) to the Turin office.
Proven ability to work autonomously and proactively, taking initiative to improve processes and solve problems within established policies.

You Can Impress With These Additions

Strong track record of providing direction and solving problems independently based on assigned objectives/goals.
Demonstrated strong organizational skills and the ability to multitask effectively across multiple physical sites.
High degree of flexibility and adaptability to thrive in a dynamic, fast‑paced work environment.

What we offer you

🏠 A permanent contract
⚖️ Flexible working environment (1 day home office per week)
🍕 Lunch vouchers available for each working day
🌎 International teams and a multicultural environment spanning 10 offices across Europe
🤝 Highly inclusive working environment
🤸♀️ Lifestyle benefits for physical and leisure activities, family support, travel, etc.
🎓 Continuous learning and development programs
😌 Free access to the Calm app for mental health support
🐣 Dedicated parental leave and caregiver leave policies (12 weeks fully paid)
🏥 Health insurance fully covered by the company
👩🦽 Life & Disability Insurance at no cost to the employee
💗 Welfare allowance for school costs, elderly care, babysitting costs, transportation, travel leisure
🍴 Amazing offices with dining, coffee points and leisure area

Equal Opportunity / EEO Statement
We believe that we are better together, and we…