Contracts Administrator

SUMMARY

The Contract Administrator I primarily supports the Risk Management Department with pre‑contract and contract‑related coordination on behalf of Providence. This position assists the Senior Contract Administrator, occasionally supporting the Risk Manager and Safety and Risk Specialist, and provides miscellaneous support to the department as required.

• Bachelor's degree in a related field (preferred).
• Two to five years of business experience in contract administration, procurement, insurance, or legal assistance.
• Strong proficiency in Adobe Professional and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Heavy use of Word and Adobe Professional.
• Detail‑oriented, eager to learn contract‑management practices.
• Ability to follow instructions and work independently.

• Initiative – volunteers readily and offers assistance when needed.
• Detail – pays close attention to particulars to produce a high‑quality product.
• Communicator – presents information clearly, persuades others, interacts with all levels, listens well.
• Planning/Organizing – prioritizes and plans work efficiently.
• Dependability – keeps commitments, works extended hours when necessary, completes tasks on time or provides alternate plans.

• Coordinate and assist with Providence’s Client Contracts Process and Subcontracts Process.
• Ensure proper saving of contract documents on the company’s server and database.
• Prepare and/or coordinate Service Work Orders for signatures, routing to applicable manager via electronic signature tool.
• Coordinate, prepare, and complete all client/vendor forms and documentation as directed.
• Assist with execution of contract documents internally and externally, following up on fully executed copies.
• Coordinate original signatures and notarization as needed.
• Assist with coordination of client or potential client vendor set‑up portals.
• Respond to email requests for general information as directed.
• Track contract‑related information in Deltek VantagePoint and Concord, entering data upon execution and as needed.
• Prepare Providence’s Subcontract MSA, PSA, or Work Order template as requested.
• Assist in preparation of the company’s professional licensing and annual renewal forms.
• Participate in special projects as assigned.
• Maintain continuity of risk management functions by covering team members’ responsibilities during leave.
• Coordinate meetings on behalf of the Risk Management Department.
• Perform miscellaneous administrative tasks as assigned.

This is a hybrid role (work from home / office). Responsibilities require speaking, hearing, sitting, using hands and arms, occasional lifting up to 20 pounds, and visual capacity for computer screens.

Providence Engineering and Environmental Group LLC is an Equal Opportunity Employer. The company does not unlawfully discriminate based on any protected classification. Providence Engineering and Environmental Group LLC is committed to providing reasonable accommodations to employees and applicants with disabilities in accordance with the ADA.