Administrative Assistant

Position Summary

The Administrative Assistant (Day Shift/Night Shift) will provide project management support at the Savannah River Site, Aiken, SC. The assistant reports directly to the Project Managers and provides administrative support and coordination during all phases of the project.

Location: Savannah River Site, Aiken, SC.

Schedule: 10 hours M‑F (Day Shift/Night Shift).

Site: Construction Site Location.

Reporting: Fit For Duty (FFT).

• Ensure timely onboarding of new personnel.
• Ensure communications to onboard staff are delivered and received.
• Support weekly timekeeping for site personnel.
• Accurately track manual and non-manual schedules (days worked/days off).
• Assist in preparation of daily/weekly cost and schedule reports.
• Aid in communications between home office and site management.
• Help coordinate site procurement and deliveries as required.
• Administer client issued equipment.
• Collect and verify daily labor timesheets for payroll entry and processing.
• Perform all payroll duties such as verifying and submitting all timesheets, audit reports, preparing new employee packages and termination/layoff forms.
• Accurately report/audit employees time worked/not worked during project.
• Perform internal and external, verbal and written status/turnover reports.
• Perform all administrative and clerical duties for the site team.
• Maintain documents for received materials, safety, QA/QC, labor qualifications and certifications, training, etc.
• Order office and sundries supplies as required on site.
• Maintain files and project documentation as required.

• Prior nuclear experience preferred.
• Past experience as project assistant preferred (5 years).
• Good communication, organizational and administrative skills are essential.
• Maintain a professional demeanor in all aspects of the project as an Aecon‑Wachs employee.
• Proficiency in computer skills (Outlook, MS Word, Excel, PowerPoint, Adobe, records management).

This position requires U.S. citizenship due to federal regulations governing access to nuclear facilities. Applicants must be U.S. citizens to meet eligibility and security clearance requirements.

• Health Insurance Benefits (Comprehensive Plan – Dental/Medical/Vision).
• 401(k) (comprehensive match plan).
• Paid Vacation (vacation/wellness days).
• Health and Wellness Home Benefit (wellness subsidy for fitness/health).
• Tuition Reimbursement (support for approved degrees, diplomas, and courses).

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. Aecon is an equal‑opportunity employer and is committed to adhering to EEOC requirements and ensuring accessibility for applicants with disabilities.