Administrative Assistant I/II - Human Resources; Temporary
Westminster, Adams County, Colorado, 80031, USA
Listed on 2026-05-22
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Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Admin Assistant, Virtual Assistant/ Remote Admin
The Administrative Assistant I/II is an administrative support position involving moderately complex work problems and situations for a department and/or division. This position requires a high level of customer service skills, interacting with the public, assigned work group, and other employees to achieve the essential functions of the job. Strong professional communication, financial/budget acumen, office support abilities, and comfortability with regular use of office technology and software are essential.
The City of Westminster Human Resources Department is seeking a full-time Administrative Assistant I/II for a temporary three (3)-year assignment. The position is fully benefited and offers regular full-time (40 hours/week) work. The position will be hired at the Administrative Assistant I level with a pay range of $28.99 to $37.11 per hour, and the opportunity to progress to Administrative Assistant II upon meeting the requirements described.
The role will work in-office Monday through Friday, 8:00 a.m. to 5:00 p.m., with some flexibility for schedule and some remote work after six (6) months.
The Administrative Assistant I is an intermediate-level class in the administrative support series responsible for a variety of routine to semi-complex clerical/administrative and staff support work. Incumbents have knowledge of standard administrative practices and procedures with some related experience in a similar position.
Administrative Assistant IIThe Administrative Assistant II is an advanced-level class in the administrative support series, responsible for a wide variety of semi-complex to complex clerical/administrative and staff support work. Incumbents are able to complete tasks and projects with technical/functional latitude and minimal oversight. They have directly related experience for the position and are competent in all aspects of routine administrative support.
Application RequirementsAll candidates MUST attach two separate documents to their online application: a cover letter and resume. Each document must not be longer than two (2) pages. Candidates who fail to meet this requirement will not be considered.
CompensationThe position will be hired at the Administrative Assistant I level with a pay range of $28.99 to $37.11 per hour, with opportunity to progress to Administrative Assistant II upon meeting requirements. The role is full-time 40 hours/week, Monday through Friday, 8:00 a.m. to 5:00 p.m., with flexibility and remote work after six months.
Essential Job Functions, Duties, Responsibilities, and Tasks- Works in close liaison with the assigned department’s Operations staff, Division Managers, and other administrative professionals.
- Acts as a liaison between the workgroup and other City divisions/departments and external groups as needed.
- Assists other work groups or departments with telephone and reception coverage on an as-needed basis.
- Composing and editing content for routine correspondence and/or publications.
- Scheduling meetings and appointments, making reservations, coordinating travel/conference attendance.
- Processing new hire medical/substance testing, final offer letters, and certification memos.
- Budget and finance support, including maintaining balances and reconciling budget, maintaining budget records, verifying budget and funding for project expenses, processing purchase orders and invoices, processing travel expense reports, working with petty cash and recording reimbursements, initiating budget revisions and journal entries, and reconciling P‑Cards.
- Tracking deadlines and due dates for assignments.
- Helping coordinate special events, activities, and trainings.
- May help administer workgroup-specific programs and/or initiatives.
- Processing HR CORA requests, with guidance.
- Compiling, maintaining and distributing monthly and quarterly reports.
- Supporting Volgistics, Clear Risk, and Cobblestone system work as directed.
- Maintaining physical and electronic filing systems to ensure organized and timely filing of important documents.
- Maintaining office supply inventory and coordinating office equipment maintenance.
Incumbent is accountable for all duties of this job and other projects and responsibilities may be added at the City’s discretion.
General Competencies- Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority.
- Communicate with customers to ensure that where possible they are satisfied and that their needs are being addressed; solicit and evaluate customer feedback.
- Act as an ambassador by understanding and…
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