Administrative Assistant

Administrative Assistant

Department /

Location:

Open Doors

• Provide administrative support to assigned programs and supervisors, including managing correspondence, maintaining records and files, and supporting daily office operations.
• Coordinate logistics for meetings, workshops, and events, including scheduling, preparing materials, securing facilities, and documenting meeting outcomes.
• Maintain databases, spreadsheets, reports, and filing systems to ensure accurate recordkeeping and timely access to program information.
• Serve as a point of contact for internal staff, districts, and external partners by responding to inquiries, routing information, and supporting effective communication.
• Assist with administrative processes, including contract preparation, hiring support, purchasing, and other operational tasks, to ensure efficient program implementation.

• General office procedures, administrative practices, and organizational systems.
• Office technology and productivity tools, including word processing, spreadsheets, databases, and virtual meeting platforms.
• Recordkeeping practices, document management, and data organization.
• Basic budgeting, purchasing, and administrative processes that support program operations.
• Professional communication practices used in educational or organizational settings.

• Organizing, prioritizing, and coordinating multiple administrative tasks and deadlines.
• Preparing and managing documents, reports, spreadsheets, and other administrative materials.
• Coordinating meetings, events, and program logistics.
• Written and verbal communication with staff, partners, and the public.
• Maintaining accurate records and managing information systems.

• Manage multiple priorities while maintaining attention to detail and accuracy.
• Work independently and collaboratively in a fast‑paced office environment.
• Communicate effectively and provide responsive customer service to internal and external partners.
• Maintain confidentiality and handle sensitive information with professionalism.
• Support program operations and administrative processes that ensure efficient and effective services.

• Work is performed primarily in a professional office setting within the ESD 105 office buildings.
• Frequent interaction with staff, district personnel, and external partners through phone, email, and in‑person communication.
• Collaborative and moderately active environment with periodic interruptions and shifting priorities related to meetings, events, and program needs.
• Occasional remote work or travel for meetings or events may occur based on program requirements and supervisor approval.

• Significant (66%+ of the time): Sitting for extended periods while performing computer‑based work, including typing, data entry, and virtual communication; using hands and fingers for keyboarding, operating office equipment, and handling documents; viewing computer screens and reading detailed documents; speaking and hearing to communicate effectively during meetings, phone calls, and virtual interactions.
• Frequent (33-66% of the time): Repetitive hand, wrist, and arm movements associated with keyboarding and use of office technology; standing and walking to coordinate office tasks, support meetings, and interact with staff.
• Occasional (up to 33% of the time): Setting up and arranging meeting, training, or event spaces; lifting, carrying, or transporting materials such as files, supplies, or equipment (typically up to 20 lbs); working occasional evenings or weekends to support meetings, events, or program activities.

At ESD 105, we’re proud to offer a comprehensive benefits package that supports the health and well‑being of our employees and their families. For more information please visit ESD 105 Employee Benefits.