Remote Bali- Executive Assistant Real Estate

Position: Remote Bali-Based Executive Assistant for Real Estate

A company based in Bali that supports multiple businesses across construction, real estate development, brokerage, and investment operations is looking for an Executive Assistant to serve as the central coordination point for day-to-day operations.

• Full-time (40hours/week)
• Remote job
• Working Hours:
  
  Bali
• Monthly Salary:$700-1000 (depending on experience)
• Staring Date: ASAP

What You'll Be Doing:
As an Executive Assistant, you will serve as the central point of coordination for the organization, overseeing communications, follow-ups, CRM accuracy, documentation, and reporting. This role requires a proactive and reliable professional who can manage priorities effectively, anticipate needs, and operate independently once fully onboarded, while maintaining a high standard of professionalism and clarity in all interactions.

Daily Responsibilities

• Manage and follow up on Whats App, email, and internal messages promptly
• Track all open items, requests, and deadlines across multiple companies
• Proactively follow up with clients, consultants, contractors, and internal team members
• Maintain accurate and up-to-date records in the Go High Level  (GHL) CRM
• Ensure Google Drive is well-organized, with clean folder structures and accessible links
• Prepare concise daily summaries for the founder outlining completed tasks, pending items, and blockers

Weekly Responsibilities & Deliverables

• Maintain a clear, high-level overview of all active deals and ongoing projects
• Produce a follow-up and bottleneck report highlighting risks and delays
• Ensure every deal and project has a clearly defined next action
• Support meeting preparation, contracts, and related documentation

What You'll Bring:

• At least 2 years or more experience as an Executive/Admin Assistant
• Experience in construction, real estate, or property development is strongly preferred
• Familiarity with CRM systems, particularly Go High Level
• Demonstrated excellence in organization, task management, and follow-up
• Exceptional attention to detail and accuracy in all work
• Proactive, structured, and reliable work approach
• Ability to manage high volumes of communication efficiently
• High level of integrity and discretion in handling confidential information
• Capable of working independently with minimal supervision
• Proficiency in Indonesian (advantageous but not required)

Recruitment Process:

• Initial Interview (HR/Recruiter)
• Client Interview

How many years of experience do you have as an Executive or Administrative Assistant?*

Have you worked in construction, real estate, or property development before?

Which CRM systems have you used for managing clients, tasks, or follow-ups? (Select all that apply)* Go High Level  (GHL) Hub Spot Zoho Salesforce Pipedrive

Which Google tools do you use regularly for work? (Select all that apply)* Google Drive Google Docs Google Sheet Google Calendar

Which project management tools are you familiar with? (Select all that apply)* Trello Asana  Click Up

Which tools have you used for professional messaging with clients or team members? (Select all that apply)* Whats App Business Slack Microsoft Teams

Have you used Canva to create presentations, reports, or visuals?*

Tell us about your experience as an executive or administrative assistant. How do you manage multiple priorities, ensure tasks and communications are followed up on, and keep systems or documentation organized? Please include any tools, software, or processes you rely on to stay efficient and accurate.*

Please share your portfolio link*

How much is your current rate (in USD/hour)?*

How much is your expected rate (in USD/hour)?*

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