Executive & Personal Assistant

Location:

Northern Kentucky

Employment Type:

Full-Time, Non-Exempt

Compensation: $55,000 – $75,000 (commensurate with experience) + Overtime Eligibility

The Executive & Personal Assistant provides comprehensive support to the Owner across both professional and personal domains. This role is designed for a proactive, high-trust professional who can seamlessly transition from managing complex business operations to coordinating personal household logistics. The ideal candidate acts as a "force multiplier," anticipating needs before they arise and ensuring the Owner’s time is focused on high-priority strategic initiatives.

• Calendar & Inbox Management:
  Serve as the primary gatekeeper for the Owner’s schedule and email; prioritize requests, resolve conflicts, and ensure daily preparation for meetings.
• Project Coordination:
  Assist with tracking milestones for business initiatives, such as software implementations or marketing projects, ensuring deadlines are met across the team.
• Client & Vendor Liaison:
  Act as the professional point of contact for clients, legal/accounting professionals, and contractors; manage correspondence and follow-ups with discretion.
• Technical Optimization:
  Utilize and maintain productivity tools (e.g., Microsoft 365, CRM systems, and AI-driven administrative tools) to streamline office workflows.
• Document Preparation:
  Draft, edit, and proofread professional correspondence, reports, and presentations with high attention to detail.

• Household Operations:
  Coordinate residential maintenance, landscaping, and repair services; manage household inventory and supplies.
• Errands & Concierge Services:
  Handle personal shopping, gift sourcing, dry cleaning, and specialized errands as needed.
• Travel Planning:
  Research and book complex domestic and international travel itineraries, including flights, lodging, ground transportation, and dining reservations.
• Event Coordination:
  Plan and execute small-scale professional or family events, managing everything from venue selection to vendor payments.
• Financial Administration:
  Assist with personal bill payments, expense tracking, and organizing documentation for tax preparation.

• Experience:
  
  3–5+ years in a high-level administrative, executive assistant, or hybrid personal assistant role.
• Technical Proficiency:
  Advanced knowledge of Microsoft Office Suite and specialized project management software; tech-savviness and an interest in utilizing AI to improve efficiency are highly valued.
• Discretion:
  Proven ability to handle sensitive professional and personal information with the highest degree of confidentiality.
• Mobility:
  Valid driver’s license and a reliable vehicle for local errands (mileage will be reimbursed at the standard IRS rate).
• Communication:
  Exceptional written and verbal communication skills; ability to represent the Owner professionally to diverse audiences.
• Soft Skills:
  
  High emotional intelligence, adaptability to changing priorities, and a "no task too small" mentality.

• Paid Time Off: 3 weeks of PTO plus major federal holidays.
• Retirement: SIMPLE IRA or 401(k) with a 3% employer match.
• Stipends:
  Monthly allowance for cell phone and home office expenses.
• Health:
  Health Reimbursement Arrangement (HRA) or monthly healthcare stipend.
• Development:
  Budget for professional development and specialized training.