Executive Personal Assistant

Executive Personal Assistant to CEO, Digital Marketing Company, Miami, Florida, Hybrid

A successful digital marketing company based in Miami is seeking an exceptional Executive Personal Assistant to serve as a true "right hand" to the entrepreneurial CEO. This hybrid role flexes between the CEO's home office and remote work depending on needs; over the next 12-24 months, you will also help plan and stand up a small Miami office. This is a high-trust, high-touch partnership that holistically blends business and personal support to amplify the CEO's impact, clarity, and bandwidth.

About the Job:

Trusted Partner and Gatekeeper

• Act as a strategic thought partner offering perspective, prioritizing initiatives, meetings.
• Serve as a gatekeeper for time, information, and access.
• Prepare briefs for meetings, pitches, and key conversations; capture decisions and drive follow-through.

Time, Travel, and Logistics

• Own a dynamic calendar; schedule high-stakes meetings with internal and external stakeholders.
• Coordinate complex domestic and international travel with detailed itineraries,
• Anticipate needs around major events, meetings and conferences

Communication and Relationship Management

• Draft emails, memos, and messages on behalf of the CEO.
• Liaise professionally with internal leaders, clients, and personal contacts; strengthen relationships and close loops.
• Capture action items in real time; track commitments to ensure momentum and accountability.

Personal Support and Lifestyle Enablement

• Orchestrate personal appointments, and household logistics (including food choices) to keep the CEO performing at his best.
• Manage errands, reservations, ad hoc projects.

About You

• Bachelor's degree
• 3+ years supporting a C-suite principal, ideally in a startup type environment
• Exceptional written and verbal communication; clear summaries, and briefs.
• Tech-savvy: daily user of AI tools to streamline workflows;
  Google Workspace and Slack;
• Excellent Project Management skills; organized and detail oriented.
• Discreet and trustworthy with sensitive information; high EQ, sound judgment, and a solutions-first mindset.
• Proactive and anticipatory-thrives in ambiguity, sees around corners, and removes friction before it appears.
• An interest in a healthy lifestyle, Interest in wellness fitness and nutrition highly desired
• A "high touch" service mentality taking as much off the CEO's plate as possible so he can focus on the business