Tax Controversy Admin Assistant

Location: Ontario, CA;
Lehi, UT;
Orem, UT

Work Arrangement: In-office or Hybrid

As an Administrative Assistant, a typical day might include the following responsibilities:

• Provides administrative support to partners and managers with integrity and professionalism.
• Coordinates department staff meetings, seminars and conference calls and records minutes as needed.
• Performs practice management billing procedures for department, including transferring time, requesting aging and preparing bills.
• Sets up new clients and maintains existing client data in the practice management system.
• Assists with mail sorting to database and manages case filings in database.
• Formats, copies and prepares filings for Tax Court and regulatory agencies.
• Processes penalty abatement filings, communications with government agencies.
• Signs on behalf of partners and managers as delegated, his or her name to correspondence and other written documents and forms.
• Schedules appointments and makes travel arrangements.
• Composes and types routine correspondence including orders, memos, letters and reports.
• Performs miscellaneous scanning, filing, faxing and copying duties as needed.
• Reviews, sorts and routes incoming mail; distributes outgoing mail.
• Greets visiting clients and directs them to the correct person.
• Answers telephones and gives information to callers; routes calls to appropriate personnel.
• Orders and stocks office supplies.
• Fills in for the receptionist and provides other departments with administrative support as needed.
• Ensures timely and accurate performance on assigned projects.
• Maintains compliance with project budgets, turnaround times, and deadlines.

• You have a high school diploma.
• You have 2 years of experience in administrative support.
• Experience working in a professional service or accounting firm (preferred).
• Strong organizational and customer relation skills.
• Working knowledge of practice management systems.
• Ability to communicate clearly in writing and verbally.
• Can work on multiple projects and meet deadlines by setting priorities.
• Establish and maintain effective working relationships with co‑workers and clients.
• Proficient with computers, Microsoft Office (Word and Excel) and using various software packages.

Must be authorized to work in the United States now or in the future without visa sponsorship.

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first.

$23.00–$29.00 per hour

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Beyond base compensation, Eide Bailly provides benefits such as generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.