Operations Assistant

Location: Hingham, MA (In-office 4 days/1 day remote)

Compensation: $67,000-$76,000 base range + Individual (10%) & Team Bonus (~8%) plus benefits.

Our client, a highly regarded and growing financial services firm in Hingham, MA, is seeking a proactive and detail-oriented Operations Assistant to join their team. This is a great opportunity for someone who enjoys being at the center of a fast-paced office, supporting leadership, enhancing the client experience, and helping a team run seamlessly. The role is primarily in-office (Monday–Thursday, work from home Fridays) and offers strong exposure to both operations and client-facing work within a collaborative environment.

Act as a key partner to leadership by managing complex calendars, scheduling meetings, and ensuring all logistics are handled seamlessly for both in-person and virtual interactions.

Support client communications through scheduling, follow-ups, mailings, and gifting, while maintaining accurate and organized records within the CRM system.

Help keep the office running smoothly by managing mail, supplies, expenses, and day-to-day administrative needs, ensuring a polished and efficient environment.

Own the coordination of meetings, team events, and travel logistics, creating a seamless experience for both internal teams and clients.

Collaborate with marketing and external partners on initiatives, social media efforts, and special projects that support firm growth and visibility.

Assist with onboarding new hires, maintain organized file systems, and provide support across operations and client service as needed.

• Bachelor’s degree or 2–3 years of experience in administrative support, operations, or office management
• Strong proficiency with Microsoft Office and general office technology
• Highly organized with strong attention to detail and ability to manage multiple priorities
• Proactive, self-starter who takes ownership and thrives with minimal oversight
• Strong communication skills and a client-first mindset
• Ability to commute to the Hingham office four days per week
• Valid driver’s license and willingness to assist with occasional errands
• Team-oriented, flexible, and eager to learn and grow within the role

• Competitive base salary (commensurate with experience)
• Comprehensive medical, dental, vision, and life insurance
• 401(k)
• Generous PTO and holiday schedule
• Opportunity to grow within a supportive, team-focused environment