Paralegal​/Admin Assistant

Job Description

The Paralegal / Administrative Assistant provides comprehensive legal and administrative support to ensure the efficient operation of the team. The role performs a variety of tasks including drafting and reviewing documents and applications, managing files, conducting basic legal research, and coordinating communications within the team, with clients, vendors, agencies and others. It plays a key part in maintaining accurate documentation, supporting compliance efforts, and enabling the smooth functioning of day-to-day operations.

Responsibilities include:

• Provides general administrative support such as scheduling, preparing correspondence, organizing records, filing, scanning, coordinating shipments and signatures, and assisting with team projects. Arizona notary public a bonus.
• Assist with compliance initiatives and the maintenance of electronic documents and files, including the organization and management of a document management database.
• Obtain and maintain business licenses, contractor licenses, home improvement salesperson licenses, fictitious business name certificates, vehicle registrations and renewals, permits and other annual renewals.
• Research federal, state, and local laws and regulations, and prepare/present findings as assigned.
• Assist with insurance program compliance.
• Draft, edit, and review documents, proofread and manage communications with outside agencies, internal clients and contacts, and franchisees.
• Maintain accurate and organized legal files, case records, and compliance documentation.
• Assist with preparing materials for regulatory filings, audits, and internal reviews.
• Track deadlines, action items, and contract renewal dates to ensure timely follow-up.
• Prepare reports, presentations, and correspondence using Microsoft Office applications.
• Assist with onboarding documentation and general office organization.
• Support planning and logistics for team meetings, training, and team projects.
• Respond to inquiries and requests for information while maintaining discretion and confidentiality.
• Support adherence to organizational policies, procedures, and regulatory requirements.
• Maintain a high level of accuracy and attention to detail in all work.
• Prioritize tasks effectively and manage multiple assignments simultaneously.

Pay and Hours
: $35 per hour and above depending on experience.

Schedule
:
Hybrid – 2 days in office, 3 days work from home (after training is complete).

• Health insurance – Medical, Dental, and Vision
• Annual bonus potential
• PTO, paid holidays, and sick days
• 401k retirement plan with company match
• Generous team member discount
• Grow your career with us – many promotional opportunities available

• Bachelor’s Degree and/or Paralegal Certification
• 3+ years’ experience working as a paralegal, preferably in a fast-paced environment
• Prior experience in an in-house corporate legal team setting preferred
• High attention to detail and excellent organizational skills
• Proficient in Microsoft Office 365 Suite (i.e., Word, Excel, PowerPoint), in addition to Adobe Acrobat

We are an equal opportunity employer. We E-Verify. All your information will be kept confidential according to EEO guidelines.