Research Administrator Assistant

Job Title: Research Administrator Assistant

Requisition Number: RE53586

Department Name: 40130:
Sponsored Projects Administration

Work Location: Lexington, KY

Grade Level: 43

Salary Range: $/hour

Type of Position: Staff

Position Time Status: Full-Time

Required

Education:

BA

Required Related

Experience:

3 years

Physical Requirements: Sitting at computer for extended periods; repetitive motion related to computer use.

Shift: Monday-Friday, 8:00 am EST – 5:00 pm EST; additional hours as needed to complete job duties.

The Office of Sponsored Projects Administration (OSPA) is seeking a Research Administrator Assistant. This position is eligible for remote work for candidates with prior research administration experience.

• Setting up new sponsored project accounts in the OSPA database.
• Ensuring data accuracy before transferring accounts to Research Financial Services (RFS).
• Processing account modifications such as no-cost extensions, PI or personnel changes, and budget revisions.
• Ensuring all changes and budget revisions comply with sponsor and institutional guidelines before processing.
• Resolving post‑award issues with award review, account set‑up, and associated business processes within area of specialization or responsibility.
• Ensuring appropriate documentation of sponsored project proposal and award activities and/or retention per standard OSPA processes to ensure proper proposal and award records, documentation of completed processes, and to prepare UK and PIs for audits.

The ideal applicant must be highly adaptable, detail‑oriented, and an effective communicator, ensuring excellent service and collaboration with internal and external stakeholders.

Adobe

Microsoft Office products, such as Excel

Does this position have supervisory responsibilities? No

Final date to receive applications: 06/04/2026

The University of Kentucky offers a benefits package that includes a 200 percent match on eligible retirement contributions; competitive health, dental, and vision coverage; tuition benefits for classes at UK; and more.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre‑employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.